Job description
Victory Kids Admin Coordinator
Position Status: Full-time
Classification: Non-exempt
SUMMARY
The Victory Admin Coordinator is responsible provide administrative support to the Next Gen Director and the Victory Kids Team.
DUTIES AND RESPONSIBILITIES
- Assist in creating a professional and welcoming environment and excellent experience for families and guests through the check-in process for all Victory Kids Services
- Identify potential Victory Kids Host Team volunteers and cast vision, values, and culture
- Facilitate and coordinate the orientation and training of Victory Kids Host Team
- Weekly communication with the Host Team through Planning Center
- Create opportunities that show appreciation and facilitate connection and team building for the Victory Kids Host Team
- Answering phone inquiries and responding to emails in a courteous, professional manner
- Ensure all office supplies are maintained, including checking inventory and work with vendors to ensure adequate levels of necessary supplies.
- Schedule appointments and maintain the calendar; schedule and coordinate staff meetings and other Next Gen meetings
- Oversee Guest follow-up
- Ensure the confidentiality and security of files and filing systems
- Assist Next Gen Director with Victory Kids budget and PO Requests.
- Coordinate schedules, arranging meetings, distributing memos and reports, ensuring the Kids Team is kept current of necessary news and information
- Operating copy equipment
- Work cooperatively with the Kids Team to create an experience where families are served with excellence and children can grow in their relationship with God and with others.
QUALIFICATIONS
- Good organization, time management and scheduling skills
- Experience using office management software, including Planning Center Online, Teams, Excel and Word
- Strong communication skills
- Ability to multitask
- Work cooperatively with other Victory Kids team members, ministry departments and ministry personnel.
- Follow and support ministry leadership, policy, and vision.
- Attend noted meetings, special events, and ministry functions as expected providing pastoral care before and after services.
- Exhibit professionalism demonstrated by a conscientious work ethic
- Willing and able to work at a fast pace within a variety of setting sand circumstances, with composure and flexibility.
- Conscious of the need for confidentiality.
- Exercise discernment and wise judgment.
- Attention to details with an eye for excellence.
ESSENTIAL JOB FUNCTIONS
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to:
- Sitting, standing, bending, kneeling, squatting, crawling, stooping, walking, and the ability to lift and carry up to 25 pounds and in case of emergency a 40-pound child;
- Manual dexterity with the use of hands, fingers to feel objects, tools, and controls;
- Ability to sit for long periods of time at a desk while completing office work;
- Sighted with color, peripheral, near, and far vision;
- Hearing and speaking;
- Excellent English communication skills.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Ministry Requirements
- Maintains Victory protocol, policies and procedures.
- Demonstrates integrity.
- Performs and maintains tasks with an appropriate level of confidentiality.
- Models the biblical standard of personal conduct and lifestyle that is expected of all Victory Team staff members as outlined in the Honor Code and Employee Handbook.
- Fully participates in the life of the church as an active member in good standing with the Victory.
- Supports and adheres to the mission, vision, values, and philosophy of Victory.
- Submits to and supports the leadership of Victory.
- Works well as a team player with leaders, staff, and volunteers.
- Additional duties and responsibilities may be added to this job description at any time. The job description does not state or imply that these are the only activities to be performed by the employee holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.
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