Job description
Position Information
Posting Number
PG193371TM
Position Number
48TP83
Position Type
Temporary
Essential Job Duties
The Executive Assistant’s (EA) primary responsibility is to provide executive support to the (SAD) and (SA) In this role, the EA will spend the majority of their time providing high level calendar and operational support. In addition to coordinating the administrative functions related to projects, this person will ensure that the assignments/requests/commitments of the executive they support are accurate, of high quality, and deadline driven. This person will also work closely with other School leaders and will be the liaison between the executive and University leaders and staff. This individual serves as a key liaison, communicating about, and helping to align work, and ensuring smooth exchange of information and coordination of schedules and priorities.
The person in this position must analyze and prioritize multiple pieces of often complex and confidential information to ensure an efficient workflow. This position requires the ability to manage complex schedules, including daily and multiple requests for appointments, meetings, and events. This individual must be skilled in anticipating when adjustments in schedules need to be made. There are often more scheduling requests than there are available slots, therefore this task requires sensitivity, judgement, and the ability to prioritize. This position requires the individual to make judgements regarding the prioritizing of calendar request with little input from the Executive. This person must provide deadline reminders for key tasks and project timelines and assist with guiding the Executive on timely matters. This person must have strong interpersonal skills, and be an effective communicator who places great importance on the team and the mission of the School.
The EA is responsible for management and triage of the SAD’s email. This person will be responsible for independent problem solving, answering questions, providing information, and acting on behalf of the Executives when appropriate. The EA must be able to work within a high functioning team and provide informational support to all team members.
They must have a thorough working knowledge of both the School’s on-going activities and the priorities of the SAD and SA in order to schedule appointments appropriately. This knowledge enables the Executive Assistant to make informed decisions relative to the SAD/SA calendars and serve as manager of the SAD/SA’s time. This position will screen requests for appointments to determine whether to schedule the appointment with the SAD/SA specifically, or another member of the staff. The Executive Assistant will respond on the SAD/SA’s behalf to routine requests and is required to exercise considerable judgment in deciding which requests should be referred elsewhere in the office, School or University, and what should be directed to the SAD or SA.
The person in this position must analyze and prioritize multiple pieces of often complex and confidential information to ensure an efficient workflow. This position requires the ability to manage complex schedules, including daily and multiple requests for appointments, meetings, and events. This individual must be skilled in anticipating when adjustments in schedules need to be made. There are often more scheduling requests than there are available slots, therefore this task requires sensitivity, judgement, and the ability to prioritize. This position requires the individual to make judgements regarding the prioritizing of calendar request with little input from the Executive. This person must provide deadline reminders for key tasks and project timelines and assist with guiding the Executive on timely matters. This person must have strong interpersonal skills, and be an effective communicator who places great importance on the team and the mission of the School.
The EA is responsible for management and triage of the SAD’s email. This person will be responsible for independent problem solving, answering questions, providing information, and acting on behalf of the Executives when appropriate. The EA must be able to work within a high functioning team and provide informational support to all team members.
They must have a thorough working knowledge of both the School’s on-going activities and the priorities of the SAD and SA in order to schedule appointments appropriately. This knowledge enables the Executive Assistant to make informed decisions relative to the SAD/SA calendars and serve as manager of the SAD/SA’s time. This position will screen requests for appointments to determine whether to schedule the appointment with the SAD/SA specifically, or another member of the staff. The Executive Assistant will respond on the SAD/SA’s behalf to routine requests and is required to exercise considerable judgment in deciding which requests should be referred elsewhere in the office, School or University, and what should be directed to the SAD or SA.
Is Time Limited
No
If Yes, Appointment Length
Department Information
Job City & State
Chapel Hill, NC
Department
System Information
Classification Title
Temporary-Clerical
Working Title
UTS- Executive Assistant at UNC CH
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