Student Records Custodian 23-24
Job description
JOB SUMMARY/PURPOSE: To maintain student records.
ESSENTIAL FUNCTIONS:
1. Maintain all District Student Records
2. Archive Student Records
3. Process all Transcript Requests
4. Register new and returning students to the District
MINIMUM QUALIFICATIONS:
1. Must have high school diploma.
2. Must have excellent organizational skills.
3. Must be able to do detailed work effectively and efficiently.
4. Must have excellent human relations skills.
DUTIES/RESPONSIBILITES:
Maintain all District Student Records; drop records, past graduates, academics, and health Maintain archived records
Process records for archiving and scanning
Process Transcripts using Parchment Facilitate all uploads on a regular schedule to Parchment Problem solve all Parchment issues Process subpoenaed transcript/records requests
Process all graduation verification requests Update Records Procedural Manual
Train district staff on all Student Records processes
Direct building level staff on updated procedures
Update Student Records forms Order and stock needed Student Records forms
Conduct annual audits of all building Student Records
Responsible for shredding Student Services materials
Register new students to the District
Process address changes and address verifications
Assist with setting up and coordinating central registration
Answer phones and assist parents as needed
Assist with McKinney Vento registration and address changes
Assist secondary Registrars and elementary Office Managers with SIS regarding student enrollment
Assist with keeping office supplies stocked Perform other duties as assigned
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