Job description
Job Summary
The Program in Cellular and Molecular Medicine (PCMM) at Boston Children’s Hospital is seeking a full time (40 hours/week) administrator to support PCMM’s Program Chief/Principal Investigator and his biomedical research laboratory and PCMM’s Scientific Administrative Director. PCMM is one of seven interdisciplinary programs at BCH, comprised of 15 labs focused on increasing the understanding of the influence of immune defense and inflammation on medical discovery, healthcare, and disease management.
Program Chief/PI/Lab duties include:
To qualify, you must have:
Boston Children’s Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.
The Program in Cellular and Molecular Medicine (PCMM) at Boston Children’s Hospital is seeking a full time (40 hours/week) administrator to support PCMM’s Program Chief/Principal Investigator and his biomedical research laboratory and PCMM’s Scientific Administrative Director. PCMM is one of seven interdisciplinary programs at BCH, comprised of 15 labs focused on increasing the understanding of the influence of immune defense and inflammation on medical discovery, healthcare, and disease management.
Program Chief/PI/Lab duties include:
- Writing correspondence; maintaining files; answering phones and performing other administrative duties as assigned.
- Coordinating Investigator's calendar and extensive travel arrangements.
- Processing reimbursements for Investigator and other lab members.
- Assisting with pre/post-award preparation and submission of research grants and manuscripts for publication.
- Serving as liaison between Investigator, HHMI, Children’s Hospital and Harvard Medical School departments and staff.
- Preparing recommendation letters and appointment paperwork.
- Organizing and maintain lab databases.
- Administering HHMI and Boston Children’s Hospital policies and procedures.
- Creating schedule and arranging program-based events, which includes room scheduling, catering, relevant IT-related setups, campus-wide announcements and travel.
- Assisting with HMS academic and BCH medical staff appointments.
- Working with PCMM postdoctoral fellows on fellowship applications.
- Helping to organize an annual scientific retreat off-site attended by the scientific staff and the external Scientific Advisory Board (~200 attendees). Draft and finalize the agenda, coordinate attendee registration (including members of the Board and special guests), collect poster abstracts and print them, organize rooming list and meal plan in conjunction with host location, and act as on-site contact for the event. Manage budgetary constraints.
- Preparing award nomination packets for PCMM PIs.
- Updating PCMM internal and external websites. Post featured stories, announcements, events, and update contact information.
- Assisting with special projects formed by the Scientific Administrative Director and/or the Director
To qualify, you must have:
- A high school level of educational development and two years of previous administrative experience. Preference given to candidates with a Bachelor’s degree and some basic science knowledge.
- Requires working knowledge of letter writing, drafting Word documents, Excel spreadsheet construction, file management and basic website maintenance skills.
- The candidate must be prepared to interact with a diverse group of people and have the ability to communicate effectively both orally and in writing to facilitate processes, smooth interactions and provide empathy in difficult interpersonal situations. No certification, registration or licensure is required.
- Analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles.
- Ability to communicate effectively both orally and in writing, and provide empathy in difficult interpersonal situations
Boston Children’s Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.
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