Executive Assistant

Reports to: President, Production Services, Franchise & RISE

Position Summary:

The Executive Assistant is an administrative support role covering phones, scheduling, expenses and other admin duties for the President.

Responsibilities:

• Support, collaborate and partner with other departmental assistants in all aspects of management and organization of the Office of the President
• Open the office each day
• Schedule and maintain President’s calendar. Must work together to anticipate needs and brief President ahead of meetings
• Organize and file documents, notes and presentations
• Coordinate domestic and international travel and logistics for the President
• Manage phones, messages and emails
• Process and organize expense reports for the Office of the President
• Managing mail into and out of the office

Experience / Qualifications:

• Bachelor’s degree or equivalent work experience
• Minimum of 2 years’ experience at a Studio, Production Company, Literary Agency or Talent Agency
• Demonstrated organizational skills and superior attention to detail
• Ability to successfully coordinate multiple projects simultaneously
• Excellent communication skills, both written and verbal
• Strong computer literacy and proficiency with SAP and Workday and working knowledge of Adobe, Illustrator, Keynote preferred
• Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly.
• Detail oriented with the ability to work well and maintain professionalism under pressure.
• Exceptional organizational and follow-through skills.
• Effective communicator, both verbally and written.
• Ability to work with confidential information.
• Positive attitude and the ability to be proactive, resourceful and flexible.
• Strong people skills, including the ability to work effectively as part of a team.
• Ability to take initiative and work with limited direction.