Job description

Interested in joining Milwaukee County? Milwaukee County is searching for authentic people who are out to change the game and bring their whole selves to work every day.

Milwaukee County oversees operations from our Airport, Behavioral Health, Child Support Enforcement, Combined Court Operations, Sheriffs Department, House of Corrections, Human Services, Parks, Public Safety, Public Works, Fleet Operations, Transportation, and at the Zoo. Our departments are also dedicated to our Seniors in the Department on Aging, those with Disabilities, and Veterans Affairs. Our employees also remain committed to serve the cultural, human, recreational and social needs of the entire community.

Milwaukee County offers a wide variety of interesting jobs for people who want to make a difference in our community. Milwaukee County provides a competitive benefit package and is an Equal Opportunity Employer. If disability related accommodations are needed, please contact 414-278-3936.

We are searching for Changemakers to come and join our team and discover our diverse and versatile community of independent spirits and unique talents, we are redefining the way you think about Milwaukee County!

Secretarial Assistant – District Attorney
Hourly Pay Rate $20.19 - $21.62
Closing Date: May 18, 2023 or upon receipt of the first 50 application submissions

Job Summary: Performs a variety of legal secretarial duties for district attorney teams and units in the criminal division.

Job Duties:

• Responsible for retrieving and returning court case files to and from the file room, responsible for updating attorneys' calendars by recording and monitoring court appearance dates, pleadings and filing requirements. Maintain databases and files.
• Review and analyze legal documents to ensure proper formatting and meet filing requirements. Draft and type briefs, motions, orders to produce, and related legal documents; proofread and edit legal documents. Update Excel databases.
• Receive and screen phone calls. Assist with walk-ins, maintain office supplies and operate equipment. Sort, open, log, and distribute incoming mail to attorneys and file. Notify attorneys of upcoming motions and other urgent matters. Attach documents to cases via e-filing queue.
• Enter cases in PROTECT, the District Attorney case management system. Review and analyze police reports to gather the necessary information to make the case entries and to verify accuracy of charges and statutes provided. Compile, review and print criminal records.
• Transcribe dictation, including briefs and motions and legal correspondence, jail calls, wiretaps, 9-1-1 calls, criminal complaints, and interviews of defendants and witnesses
• Review case entries in PROTECT database and files to ensure proper entry, preparation and disposition; and correct errors to maintain integrity of PROTECT database. On cases dismissed in court but reissued, type and prepare reissued criminal complaint and re-enter case in PROTECT.
• Other duties as assigned.

Minimum Qualifications:

• Current Wisconsin resident
• High School Diploma or GED equivalent
• Three years of secretarial experience
• Basic knowledge of all related computer and software applications, such as word processing and spreadsheets.

Please Note: Subject to management approval and the needs of the department, this position is eligible to telework at 20%

Knowledge of:

• Purpose, format and processing procedures of documents
• English grammar, punctuation, spelling and usage
• Format and composition of routine correspondence
• General office clerical practices and procedures

Ability to:

• Compose routine correspondence and documents from minimum instructions
• Prepare complex documents from specific instructions
• Efficiently maintain accurate case files and records
• Understand and follow oral and written directions and instructions
• Establish and maintain effective working relationships with co-workers, other department personnel and the public
• Communicate clearly and concisely orally and in writing

NOTE: This ORIGINAL APPLICATION is open to qualified residents of the State of Wisconsin at the time of application. Candidates need to submit a full account of their training and experience (i.e., by submitting an up-to-date resume or by fully completing the application) during the application process and may also be asked to take additional written or performance tests as part of the selection process.
APPLICANTS MUST POSSESS MINIMUM QUALIFICATIONS AT TIME OF FILING APPLICATION

PG 04Z3 KM

Milwaukee County is committed to fostering an equitable working environment, free from discrimination and harassment, on the basis of any characteristic protected by law. We prohibit any form of discrimination, harassment based on race, color, religion, sex, gender, gender identity or expression, sexual orientation, pregnancy, pregnancy related condition, national origin, age, disability, FMLA status, sexual orientation, military status, marital status, or any other category or status that is now or in the future protected by federal, state, and local law. We maintain a drug-free workplace and perform pre-employment substance abuse testing, background checks and pre-employment physicals subject to job requirements. If special accommodations are needed, please contact 414-278-3936.

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