Job Location

Position Type

Education Level

RumbergerKirk has an immediate opening for a Receptionist in it's Tampa office. We are looking for a highly self-motivated candidate, willing to learn and work in a fast-paced environment. As a Receptionist, the individual will be the firm ambassador and our firm's first impression on guests and visitors and serve as back-up to Office Services and Word Processing and also assist legal secretaries and paralegals with various assignments and overflow work.

Essential Functions and Basic Duties

• Answering incoming calls, screening, directing callers to appropriate attorneys and staff, and delivering timely and accurate messages.
• Welcoming and assisting clients, guests, attorneys, and vendors.
• Providing callers with information regarding office address for all locations, directions to firm locations, website information, fax numbers, etc.
• Updating phone extension list, firm employee roster and directory of all offices.
• Validating parking tickets for approved clients and visitors.
• Overseeing scheduling use of conference rooms for meetings, depositions, mediations, luncheons, visiting attorneys, etc.
• Assisting other Office Services members with set-up and clean-up of conference rooms and kitchens.
• Tracking and send out daily absentee list.
• Contacting property manager regarding maintenance requests (coordinating with Operations Support Specialist), as well as manage select vendors related to the front desk and lobby area.
• Backing up other Office Services members when they are out of the office.
• Assisting attorneys, managers, paralegals, and other staff with other miscellaneous projects. Such as opening files; filings in State and Federal Courts; updating files for court hearings; inputting attorneys’ time – as time allows.

Qualifications

• High school Diploma or Equivalent. Some college preferred.
• Ability to remain courteous and professional at all times.
• Team player.
• Ability to operate switchboard and computer.
• Advanced technology experience with Microsoft Outlook, Word and Excel.
• Creative problem solving.
• Ability to work independently without constant supervision.

Physical Activities and Requirement of this position:

• Speaking: Ability to communicate clearly and effectively.
• Hearing: Ability to hear average or normal conversations.
• Finger Dexterity: Ability to press buttons and dial the telephone.
• Repetitive Motions: Movements frequently and regularly required using the arms, wrists, hands, and/or fingers.
• Visual Abilities: Average visual acuteness to inspect documents and operate office machinery.
• Physical Abilities & Strengths: Sitting for long periods of time. Lifting and moving boxes.

Mental Activities and Requirements of this Position

• Reasoning Ability: Common sense to solve problems and carry-out instructions.
• Mathematics Ability: Ability to perform basic math skills.
• Language Ability: Ability to speak, write, and communicate effectively in English. Some familiarity with the Spanish language is helpful.

Benefits

• 401(k)
• 401(k) matching
• Health insurance
• Health saving accounts
• Dental insurance
• Vision insurance
• Employee assistance program
• Flexible spending account
• Paid time off