Job description

The Sisters of the Holy Names of Jesus and Mary (SNJM) is an international congregation of Catholic Sisters with offices located in Oregon, Washington California and Windsor, Canada.

SNJM prides itself on creating a warm and caring work environment. We treat one another with dignity, seek understanding and we value differences.

If the SNJM work environment sounds like what you are looking for, we invite you to apply for the Receptionist/Guest Services Assistant position we have in our Lake Oswego office. We offer a competitive salary and benefits package, including medical/dental/vision/life insurance and short and long-term disability, a generous 401(k) program, 11 paid holidays per year and paid time off starting at 18 days/year.

POSITION SUMMARY: The Receptionist & Guest Services Assistant position provides hospitality to visitors at the SNJM Province office and assists guests needing overnight accommodations at one of three Marylhurst campus locations. This position assists with general administrative & clerical support functions and a broad range of guest service & hospitality duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Provides a welcoming environment to visitors and directs them appropriately.

2. Responsible for all general Province emails and phone calls.

3. Inventories and orders kitchen supplies, office supplies and oversees general upkeep of project room, including copy machine and postage machine.

4. Assists with mailings, deliveries, and performs other clerical tasks.

5. Coordinates hospitality, meeting setup, housekeeping and meals for on-campus guests, including purchasing groceries, hosting meals and cleanup following events.

6. Manages booking requests for all Province meetings and accommodations.

7. Assists as needed with travel arrangements, and special needs for Sisters and guests attending on campus meetings.

QUALIFICATIONS: To perform this job successfully, individuals must be able to perform each essential duty satisfactorily. The person must believe in and be supportive of the mission of the Sisters of the Holy Names to promote justice and create community. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education: High School Graduate or GED.

Experience: Minimum of 2 years office related experience.

Skills, Knowledge and Abilities:

1. Must be supportive of the mission of the Sisters of the Holy Names of Jesus and Mary.

2. Must model SNJM Guiding Values in carrying out work activities and responsibilities.

3. Must be able to respect and maintain confidentiality of sensitive information.

4. Exceptional interpersonal, organizational, and verbal communication skills.

5. Demonstrated skill with writing and editing in English, including proficiency in grammar, spelling and punctuation.

6. Proficiency with Microsoft Office software, Adobe Acrobat Pro.

7. Flexibility and adaptability to different situations and changing priorities.

8. Enjoys working with people; able to welcome guests and assist them as needed.

9. Ability to work both independently and as part of a team.

10. Ability to analyze and prioritize work assignments.

11. Able to problem solve and offer solutions.

PHYSICAL DEMANDS AND/OR WORK ENVIRONMENT:

Position is performed in an office setting with numerous interruptions. Position requires frequent walking, prolonged periods of sitting at a desk, standing, lifting, carrying, reaching, handling, kneeling, crouching and bending. Requires ability to lift a maximum of 20 pounds.

HOURS: Full-time, 40 hours per week, Monday through Friday.

SNJM is committed to continually building a workplace that exemplifies its values and vision of being hospitable to everyone. The Sisters of the Holy Names of Jesus and Mary (SNJM) is an Equal Opportunity Employer.

To learn more about the mission and vision of the Sisters of the Holy Names visit: www.snjmusontario.org

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

COVID-19 considerations:
Mandatory COVID-19 vaccination policy for all employees or proof of qualified exemption.

Experience:

• Customer service: 1 year (Preferred)

Work Location: One location

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