Receptionist/First Impression Coordinator (PT)
Full Time
Martinez, GA
Posted
Job description
Receptionist/First Impression Coordinator (Fill In As Needed)
Job Summary:
- The duties and responsibilities of the Concierge include serving as a Receptionist for the Community, operating the telephone system, greeting visitors, business contacts, family members, and team members, and assisting the President and Business Office Manager with correspondence, and other day-to-day office duties.
Essential Responsibilities:
- Maintain personnel records and daily resident census.
- Receive and separate incoming mail.
- Distribute incoming and outgoing mail.
- Assist in ordering supplies.
- Receive Community guests and act as a liaison for the President, department heads, and others.
- Run errands outside the Community, especially the post office and bank as assigned.
- Set up and maintain files.
- Answer phones and keep a log as directed.
- Assist bookkeeper with billing.
- Maintain receipts register and cash receipt book.
- Maintain confidentiality of all pertinent personnel information in accordance with the Privacy Act, as well as established personnel policies governing the release of information.
- Develop, implement and maintain an adequate personnel-filing system.
- Type documents, reports, letters, etc.
- Create and maintain an atmosphere of warmth, optimism, and interest in the needs of residents, families, visitors, and coworkers.
- Recognize, respond and/or report resident emergency immediately.
- Maintain strict confidentiality on all Community data.
- Communicate with and support residents, families, visitors, etc.
- Maintain the privacy of records, conditions, and other information relating to residents, employees, and the Community.
- Perform emergency procedures such as Cardiopulmonary Resuscitation (CPR).
- Perform other related duties as assigned by the President.
Required Knowledge, Skills, and Abilities:
- Have strong organizational skills as well as the ability to follow-up, detail-oriented, ability to multi-task; prioritize projects and objectives while meeting deadlines.
- Have proficient computer skills utilizing Microsoft Office, Excel, and Adobe.
- Have strong customer service skills.
Education and Experience:
- High School Diploma or equivalent.
- Have at least one year of previous experience in a clerical or reception role.
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