Professional Credentials

• Education: High school education or equivalent acceptable.
• Experience: A minimum of one year’s work experience in secretarial and or data entry. Experience on PC’s preferred. Knowledge of medical terminology is a plus. Must be able to type a minimum of 35 WPM.

Position Description

Receptions/ Data Entry Clerk performs a variety of duties in Emerald Home Health’s office including, but not limited to, answering incoming calls, data entry into all systems used, staff support, filing, faxing, contacting physicians’ offices.

The Data Entry Clerk performs data entry of medical records and time slips.

The Receptionist assists the Clinical Director with a variety of clerical tasks.

Duties and Responsibilities

• Enters data from:

• Medicare coding sheets and forms such as 485s/ physicians orders, dietician orders, lab results, and anything to do with the home health department of patient charting.
• Time Slips for the home health and home care department.
• Physician Tracking Log

• Track all physician orders- verbal orders, 485s, ect.
• Ensures all physician’s order are received within the required time frame. Carries out follow-up activities as necessary, such as calling the facility.

• Patient account numbers
• Admission/Discharge Log information

• Maintains Medical Records.

• Files clinical notes.

• Scan medical records and attach to the appropriate chart in the electronic medical records system.
• Maintains Annual Roster
• Files and retrieves medical records from all appropriate personnel.

• Completes Clerical Tasks

• Faxes physician orders, verbal orders, Medicare 485s, PT, OT, ST, MSW orders.
• Maintains Emerald Home Health’s medical records
• Assists with all other tasks as designated by the Clinical Director.

Supervision

The Receptionist/ Data Entry Clerk report directly to the Clinical Director.

Evaluation

The Receptionist/ Data Entry Clerk’s job performance is evaluated by the Clinical Director.

This job description is used as a guide only. Each Receptionist/ Data Entry Clerk is responsible for complying with Emerald Home Health’s policies and the state’s regulatory acts.

PHYSICAL DEMANDS:

• 
  In accordance with Title VII of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and Age Discrimination Act of 1975 and their implementing regulations, Emerald Home Health will not directly or through contractual arrangements:

• Discriminate on the basis of race, color, sex, national origin, disability, or age.