Job description
Job Summary:
The Purchasing Agent will purchase paper, envelopes, and services for direct mail jobs according to departmental and organizational policies and procedures.
Duties/Responsibilities:
- Purchases both stock paper and special order paper from approved vendors
- Purchases both stock envelopes and special order envelopes from approved vendors
- Purchases finishing services for jobs that cannot be produced in-house from approved vendors
- Brokers entire jobs/components that cannot be produced in-house from approved vendors
- Works with customer service, job planning, production, and vendor to provide proper requirements and specifications to produce outsourced job as required by the client
- Works with vendors to establish pricing, schedules, and problem resolution
- Ensures purchasing documents are complete and accurate
- Maintains pricing histories and other vendor records
- Performs other duties as required
Required Skills/Abilities:
- Excellent verbal and written communication skills with proven negotiation skills
- Excellent interpersonal and customer service skills
- Excellent organizational skills and attention to detail
- Thorough understanding of purchasing procedures and policies
- Thorough knowledge of paper, envelopes and direct mail
- Proficient with Microsoft Office Suite or related software
Education and Experience:
- Minimum High School Diploma or equivalent; Two years of estimating, purchasing, or customer service experience in direct mail required
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer
- Must be able to access all areas of the facility to determine purchasing needs
- Must be able to lift up to 20 pounds at times
- May require minimal travel
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