The Project Coordinator will provide support to project team members on multimillion-dollar new construction projects in the Mid-Atlantic region. This role will be responsible for preparing and managing documentation, contracts, billing and transmittal packages.

JOB DESCRIPTION

Essential Responsibilities:

• Prepares and reviews contracts documents related to subcontractors by issuing purchase agreements, preparing change orders, preparing transmittal packages, obtaining approvals and signatures, distributing copies to designated recipients, and ensuring documentation is returned and processed appropriately.
• Submits project documents to Project Managers and other project team members by issuing transmit submittals and change orders, and logging and distributing documentation materials.
• Generates reports, creates transaction logs, and develops other tracking mechanisms to monitor and review invoices, expense reports, and project status, and provides management with updates on projects as requested.
• Processes project-related billings by reviewing and submitting credit applications, setting up vendors for payment, coding billing and invoices, and following up to ensure payments.
• Develops and distributes communication memos and documents, schedules appointments, and provides information to internal and external customers and vendors as appropriate.
• Obtains insurance, W-9 forms, lien releases, licenses, and other pertinent information from vendors and contractors, and coordinates to ensure compliance with code and regulatory agencies governing contractors and construction projects.
• Performs activities and other tasks for Project Managers and others to ensure smooth completion of planned projects and vendor and contractor relationships.

Qualifications

• 2+ years of experience in a Coordinator role supporting ground up construction projects.
• Experience with multifamily projects is preferred.
• Proficiency in managing multiple timelines and projects simultaneously and setting priorities.

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Depending on the position offered, regular full-time and part-time team members may be eligible to participate in a bonus program in addition to their base salary. Once eligible, team members may participate in the 401k plan. Regular, full-time team members are also offered a range of medical, financial, and/or other benefits from which to choose.

Greystar will consider for employment qualified applicants with arrest and conviction records.