Primary Purpose:
Prepare payroll for the district, including related reports and deposits. Work under close supervision
to ensure accurate and timely preparation of payroll records by following prescribed procedures and
regulations.

Qualifications:
Education/Certification :
High school diploma or GED

Special Knowledge/Skills:
Knowledge of basic accounting procedures
Ability to maintain accurate and auditable records
Ability to use personal computer and software to create spreadsheets, databases, and word processing
Proficiency in keyboarding and file maintenance
Ability to work with numbers in accurate and rapid manner to meet established deadlines
Ability to communicate effectively

Experience:
Two years payroll accounting experience

Major Responsibilities and Duties:
Payroll Accounting
l. Maintain district payroll registers, payroll check registers, employee payroll information, and other
original documentation in an orderly and accurate manner.
2. Calculate employee wages, salaries, hours worked, overtime pay, and determine withholdings,
deductions, and net pay.
3. Prepare paychecks and maintain employee payroll history.
4. Balance payroll earnings and deductions; make related transfers of funds and deposits.
5. Receive and audit time sheets for all district employees

6. Ability to multitask different programs during payroll processing.

Data Entry
7. Prepare and submit payroll reports and forms including those required by Internal Revenue

Service,Texas Workforce Commission, Texas Retirement System, Federal Insurance

Contributor's Act (FICA), Medicare, and Workers's Compensation Commission.
8. Prepare and post all payroll changes including payroll deductions, salary changes, termination,

and new employee information.

Records / Reports
9. Maintain physical and computerized files including payroll records, employee demographic

information,etc.

10. Maintain time keeping program for employee base.

Other
11. Communicate with human resource department, campus secretaries, and employees to ensure
accuracy of information reported; resolve payroll problems and inquiries.
12. Respond to requests from financial institutions regarding verification of employment.
13. Maintain confidentiality of information.

Supervisory Responsibilities:
None.

Equipment Used:
Copier, calculator, personal computer, printer, and shredder.

Working Conditions:

Mental Demands/Physical Demands/Environmental Demands:
Work with frequent interuptions to meet established deadline. Repetitive hand motions; prolonged
use of computer.

Works a 226 day calendar.