About Oxford Biotherapeutics:

Oxford Biotherapeutics is a clinical-stage biotechnology company for the development of antibody therapeutics for the treatment of cancer. You will play an integral role in the pre-clinical development of novel immuno-oncology therapeutics. Our OGAP® platform is the world's largest, cancer specific, membrane protein library, directly measuring plasma membrane protein expression in patient tumors. OGAP is used to identify novel, highly tumor specific antigens for novel first-in-class ADC, Bispecific T-cell Engager (BITE®) and Chimeric Antigen Receptor (CAR) targets. Our lead asset, OBT076, is an Antibody Drug Conjugate (ADC) in Phase 1b clinical development. Our clinical and pre-clinical pipeline of novel biologics is balanced between internal programs, focused on ADCs and checkpoint regulators, and externally partnered programs with key innovators in oncology such as Boehringer Ingelheim, Immunogen and Genmab.

Purpose of the role:

This is an ideal role for someone who can juggle a variety of administrative and coordination tasks with ease. The position requires someone who is able to work with people at all levels throughout the organization and is administratively efficient. The role demands an individual who can undertake a range of functions to make sure the administration activities within the organization run smoothly. They may be responsible for assisting several functions with activities involving finance, travel bookings and office assistance. This is a part-time role and is based in the San Jose office. Remote and hybrid working are not possible for this position.

Roles and Responsibilities

General Office Assistance:

• Meeting and greeting visitors to the offices
• Sorting and distributing mail
• Scientific document management – order and distribute scientific publications on behalf of research scientists
• Arranging couriers
• Ordering office supplies
• Meeting room management and admin
• Filing
• Provide ad hoc admin services for colleagues in the office

Travel Bookings

• Assist the employees with travel bookings and administration
• Liaison with appropriate 3rd parties such as taxi companies, airlines, hotels etc.

Finance Administration:

• Raising purchase orders (POs) for US office and manage the status of purchase orders

• Logging, checking and sending out for approval and filing of invoices on company's electronic system
• Management of US Finance mailbox
• Keeping PO and Purchase Invoice log up to date
• Updating US clinical trials information to generate the finance accrual
• Management of vendor correspondence to include new vendor setup
• Manage Zageno account administration and expense reporting
• US point of contact/expert for SAP concur (expense system)
• Assist with US state sales tax reports
• Finance document management in SharePoint
• Credit card reconciliation as required
• Ad hoc tasks for VP of Finance

Knowledge, Skills and Experience

• Previous experience of a similar role would be a distinct advantage
• A great customer service approach would be required
• Excellent oral and written communication skills
• High level proficiency in using the full suite of Microsoft Office software.
• Proactive approach
• Good at juggling tasks and prioritizing
• Flexible and willing to tackle any tasks
• Good organization skills
• Pays attention to detail and produces accurate work
• Ability to stay calm under pressure
• Methodical and thorough approach to work
• Shows initiative in supporting colleagues at times of high workload

Behaviors

• Team player
• A positive attitude
• Enthusiasm
• Self-motivated
• A flexibility and agile approach
• Readiness to learn new methods
• Responsive and has a (internal) customer centric approach

One of our top priorities is to maintain the health and wellbeing of our employees and their families. To achieve this goal, we offer comprehensive benefits.

Benefits Offered:

• Medical, dental and vision insurance
• The full premium amount for our employees and their dependents is covered by IGM
• FSA (Flexible Spending Account)
• STD, LTD, Basic Life, Supplemental Life and AD&D Insurance
• 401(k) Plan
• Up to 120 hours of Paid Time Off in your first year (increasing with tenure but pro rated for part-time working)
• 5 sick days per year
• 11 paid holidays
• Employee Referral Bonus Program
• Annual training budget for professional development
• Annual bonus program
• New hire stock options
• Team building events and activities

Equal Opportunities Statement

OBT is an equal opportunity employer and prohibits unlawful discrimination based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin or ancestry, age, disability, marital status, and veteran status. All qualified applicants will receive consideration for employment.