Job description

This position is located at the Fish and Wildlife Research Institute (FWRI) in downtown St. Petersburg, Florida

• Assist in a shared leadership role by planning, programming, scheduling, and report creation with the CMMS program (Computer Maintenance, Management System) for Non-Asset PMs (Inspection s), Asset Management, Asset PMs and Asset Predictive PMs and/or other data base experiences.

• Proactively complete assigned non-asset PMs (safety walks and inspections).

• Assist in creating and assigning corrective work orders as a critical need of Facilities team.

• Perform by understanding/following all safety related rules to include OSHA, NFPA, FWRI, etc.

• Perform vendor registration checks for Facilities Management

• Assist in managing various contracts for Facilities Management and becoming certified in FCCM (Florida Certified Contract Manager)

• Assist in maintaining Facilities Management SharePoint Portal.

• Assist in backing up the Facilities and Logistic Operations.

• Assist in researching and communicating to outside vendors/contractors needed to complete the necessary projects within Facilities Management.

• Assist as a back-up of utility invoices and FWC internal tracking for FWRJ St. Petersburg and Cedar Key

• Assist in communicating to the FWRI Staff at-large all necessary information needed to be in tune to Facilities Management programs and projects.

• Assist in purchasing needed supplies, equipment, and tools for the facilities team.

• Assist with creating purchase orders in the state system.

• Assist in the p card tracking systems such as, P Card works.

• Assist in the hurricane and storm preparedness program.

• Assist in the planning, setup and take down of Marine Quest outreach project and work overtime if needed.

• Take pride in personal appearance and perform all duties with a commitment to excellence.

• Maintain the security access/ID system and process employee ID badge requests

• Answer the main FM telephone line

• Assist staff and external agencies with conference room reservations and setup

• Assist with parking issues on St. Petersburg campus and maintain parking database

• Process perquisite forms and maintain tracking spreadsheet

• Order satellite and cell phones for staff and help troubleshoot phone issues

• Maintain the FM SharePoint portal

• Drive rain shuttle as needed

• Act as liaison to I.T. for guest Wi-fi access

• Assist supervisor with assigned tasks as needed

• Perform other related duties as required.

• Provide Exceptional Customer Service to all

MINIMUM QUALIFICATIONS:

• A High School diploma or GED and 3 years of administrative experience or

• An associate degree in business/communications or similar from an accredited college or university and two years of administrative experience; or

• A bachelor's degree in business/communications or similar, from an accredited college or university and one year of administrative experience; or

• Administrative or clerical experience can substitute on a year-for-year basis for the required college education.

• Valid Driver’s License

• Must be able to pass a level 2 background check

PREFERRED QUALIFICATIONS:

• Knowledge of and experience with current State of Florida purchasing rules and regulations.

• Experience with the and P-card purchasing process

• 3-years customer service experience

The right candidate for this position will have knowledge of standard clerical/administrative office practices, principles, procedures and proficient skill in computer, keyboard, and internet. Intermediate level working in MS Office programs; Word, Excel, Outlook, and Power Point. Ability to gather data and prepare reports, perform basic math functions; communicate effectively verbally and in writing, outgoing personality, work independently, utilize problem-solving techniques, accurately perform detailed work; understand, interpret, apply, and communicate applicable rules, policies, and procedures; and establish and maintain effective working relationships. A world class knowledge of customer services principles is a must.

Job Type: Full-time

Pay: $18.00 - $19.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Saint Petersburg, FL 33701: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: One location

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