Onboarding Specialist (Partially Remote, Culver City)

Summary

Under the direction of the Human Resources Business Partner, this position will be responsible for various complex administrative and support functions within the Human Resources Department which may include any or all of the following: applicant and new hire processing, HRIS system administration, data input and integrity, ad-hoc report preparation, employee data collection, recruitment support and file maintenance.

Primary Duties

May perform any or all of the following, depending on specific assignment:

• Processes and tracks background screenings for applicants, volunteers and interns.
• Administers onboarding process for new hires; conducts new hire orientation; inspects documentation and license information; establishes employee file.
• Inputs data into HRIS including new hire, pay changes, transfers and promotional changes.
• Performs personnel file maintenance and auditing. Prepares files for audit as necessary.
• Processes terminations - sends notifications, schedules and conducts exit interviews and updating HRIS.
• Routinely prepares regular and ad hoc reports to support agency and department operations and performance, based on the requestor’s specifications.
• Assists Learning and Development Specialist in assigning appropriate trainings for new hires and staff, coordinating and tracking training courses.
• May assist with organizing agency events and administering employee tenure awards.
• Provides administrative support to the HR Director and assists the department with distributing HR Department mail, filing and other support duties as required.
• Manages data integrity and maintains the agency’s system for values, codes, tables, etc., ensuring consistency of data across the Company. Regularly performs internal and external system audits to ensure data integrity and efficient processing of HR data.

Position Requirements

These specifications are general guidelines based upon the minimum, ordinarily considered essential, to satisfactory performance in this position. Individual skills and abilities may result in some deviation from these guidelines.

To perform effectively in this position, the employee in this position is required to have:

• A BA in Business, Human Resources, or related field and/or equivalent work experience preferred.
• Strong organizational skills, project management, and excellent communication skills.
• Exceptional attention to detail.
• Advanced computer knowledge and skills in HRIS systems, Microsoft Office Suite (Word, Excel, Powerpoint) and Outlook.
• A commitment to team objectives and Didi Hirsch philosophies.
• Ability to adapt to changing needs by acquiring new skills and knowledge.
• Current California driver’s license and a driving record acceptable to the Agency’s insurance carrier.

These requirements are typically met by a combination of education and experience that includes a college degree or certification in human resources (i.e., SHRM), and two or more years of increasingly responsible human resources experience, preferably in a nonprofit environment.

The employee in this position must be able to perform this job safely, without endangering the health or safety of him/herself or others.