Job description

Onsite Event Coordinator

Pay rate: up to $26/hour, based on experience.

Whippany NJ & Morristown, NJ

8:30am-5:30pm work schedule (Evenings and Weekends as Needed)

Responsibilities:

• Support all on-site events requests to include but not limited to:
• Verify Dates, availability of venue space, elements of support and booking confirmation.
• Work cooperatively and jointly with internal stakeholders and vendor partners to ensure quality customer service and delivery.
• Ensure service excellence in day-to-day operations.
• Strives to improve service performance and enhancements to ways of working.
• Be the liaison between event requester and vendor partners (i.e. – catering, IT, AV/Media, Security, etc.)
• Anticipation and responds to needs and concerns of customer in a timely manner.
• Attends weekly Event Order Meeting with Facilities and other departments for upcoming events.
• Receives and responds to all requests or issues within 1- business day of receipt, including a personal follow up to Bayer employees to ensure questions / requests are answered. Ensures responses are timely during operation of all meetings and events.
• Identify potential risks and escalate, as appropriate, to ensure no privacy breach, security incident or disruption to the Bayer operations occur.
• Collaborate with communications for messaging of site-wide employee events.
• Be flexible (Bayer LIFE values); offer solutions.
• Support the Facilities Team as needed to meet the needs of clients and partners.
• Provide assistance and direction according to the customer’s requests, appropriately handling queries from employees, visitors, and guests with timely response.
• Document process and procedures regarding best practices and develop standard operating procedures or updates procedures in place when necessary.
• Communicates to organization regarding processes for holding meetings and events on a Bayer campus in NJ.
• Contribute to developing policy regarding management of on-site events.
• Perform additional facilities related job duties, as requested.

Requirements:

• 2-5 years prior experience in on-site event services/hospitality preferred.
• Highly collaborative approach to business with the ability to adapt to changing conditions and priorities.
• Excellent time management, verbal, and written communication skills with the ability to communicate in a clear, concise professional manner.
• Ability to simultaneously handle multiple tasks and projects, working under tight, last-minute deadlines.
• Delivery results in a fast-paced environment with a record of accomplishment of initiative, integrity, and good judgement.
• A willingness to learn new technology is a must.

Preferred Qualifications

• Certified Meeting Planner Certificate or Hospitality Degree preferred.
• Knowledge and experience in/with Cvent are preferred.

IMPORTANT NOTE for POTENTIAL US CANDIDATES: Our client expects its colleagues to be fully vaccinated against COVID-19. Colleagues are required to disclose their vaccination status and if fully vaccinated, provide proof of vaccination status before participating in approved activities for fully vaccinated colleagues. Our client defines fully vaccinated in alignment with CDC which is two weeks after completing the two-dose vaccine regimen or two weeks after completing the one-dose regimen. Additionally, if candidates are invited on site as visitors for in person interviews, they must provide proof of being vaccinated and comply with all safety protocols. Our client will engage in an interactive process with individuals who request a vaccine exemption for qualified medical or religious reasons.

Syndicus NACON provides service-oriented staffing and recruiting services to small businesses, large corporations, nonprofits, and government agencies. We pride ourselves on personal service, local market knowledge and commitment to providing great job opportunities. We specialize in contract, contract-to-hire, and direct placement positions. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Job Types: Full-time, Contract

Pay: Up to $26.00 per hour

Schedule:

• 8 hour shift
• Day shift
• Evening shift
• Weekend availability

Ability to commute/relocate:

• Whippany, NJ: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Events management: 3 years (Required)
• Hospitality management: 3 years (Required)
• Marketing: 1 year (Preferred)

Work Location: In person

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