Our Lady of the Fields Parish, located in Millersville, seeks qualified candidates for the Office Manager position. The Office Manager ensures that the Parish Office operates in an efficient and supportive manner to aid the clergy, staff and parishioners. The work times: 8 am to 4:30 pm with a 30 minute lunch break.

Job Responsibilities:

• Learns our church membership and donation software, currently Ministry Platform, including features such as report-writing and maintaining database
• Schedule presider and deacons for daily and weekend Masses
• Facilitate ordering of supplies such as janitorial supplies, candles, hosts, wine, flowers, Mass cards
• Prepare and schedule delivery of Mass Book, which includes preparing list of Masses, Sacristy orders, Prayers of the Faithful, Oral Announcements. Oversee preparation of tamperproof collection bags for weekend, holy days and special masses.
• Oversee coordination of funerals and weddings as needed
• Maintain a record of contributions and provide annual letters to donors for tax purposes if requested

Qualifications:

• Ability to maintain a positive relationship with Pastor, other clergy, and staff and to understand their duties
• Ability to support the Mission of the Catholic Church and the Parish
• Maintain a good relationship with parishioners
• Demonstrated spirit of collaboration and ability to foster that spirit in others, particularly office staff and volunteers
• Full working knowledge of Microsoft Office including Word, Excel, PowerPoint, Outlook and Publisher
• Ability to prepare letters, spreadsheets and other documents as needed as well as being able to maintain databases personally, if necessary
• Ability to maintain strict confidentiality
• High School Diploma or equivalent
• A minimum of five years’ experience working in a professional office environment as an administrative assistant or office manager

Job Snapshot