Job description

Interbit Data is looking for an Office Manager to join our team in our Natick, MA office. The Office Manager is responsible for overseeing the general administrative functions and any events or activities in the office.

This full-time position involves having strong communication skills, working with staff as needed, and assisting the CEO on a daily basis. The ideal candidate for this position is dependable, able to multi-task in a fast-paced environment and a team player.

Responsibilities include but not limited to:

Maintenance of Document Archive

Payroll, HR and bookkeeping record-keeping and coordination, new employee on-boarding and training

Maintaining and creation of complex co-related company and project calendars

Assistance with travel arrangements, meeting room bookings

Keeping the company’s filing system in order, assisting with implementation of new administration systems

Adding applicable information into Hubspot CRM, other platforms and services

Organizing and coordinating meetings, sorting and distributing incoming and outgoing post

Meeting minute preparation and circulation in agreed timeframe and manner, logging applicable tasks into software

Lead the way in using a variety of office equipment and software such as spreadsheets, emailing clients, databases, and IP secure encrypted communication protocols

Creation, Control and Updates to preferred Supplier Database, Contacts Database, Client Database, ,Contracts Register/Database, Casework register

Set-up and control of facilities services, supplier research and vetting

Review and draft of job descriptions, posting of vacancies, screening candidates in recruitment channels, keeping the database of applicants

Ad-Hoc support to Marketing director with regards to corporate Events

Skills:

Proven experience as an Office manager, Executive assistant or Administrative assistant

Proficiency in Quickbooks (Desktop)

Proficiency in MS Office (MS Excel and MS Outlook, in particular)

Excellent time management skills and ability to multi-task and prioritize work

Attention to detail and problem solving skills

Excellent written and verbal communication skills

Strong organizational and planning skills in a fast-paced environment

Job Types: Full-time, Part-time

Pay: $21.00 - $35.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 10 hour shift
• 3x12
• 4x10
• 5x8
• 8 hour shift
• Self-determined schedule

COVID-19 considerations:
All employees and visitors are expected to have been immunized and/or take proper precautions such as wearing of masks.

Work Location: Hybrid remote in Natick, MA 01760

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