Job description

THIS IS A PART-TIME POSITION 15-25 HOURS PER WEEK.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Performs a wide variety of administrative and office support duties; investigate and answers complaints and aid in resolving operational and administrative problems; monitor calls received and route them to appropriate departments for action
• Receive and screen visitors and telephone calls requiring the use of judgment and the interpretation of policies, rules, and procedures;
• Maintains accurate and up-to-date files and records for assigned areas;
• Develops and monitors various logs, accounts, and files for current and accurate information;
• Develops, organizes, and maintains filing systems;
• Schedules appointments and maintains calendar of activities, meetings, and various events for assigned staff;
• Coordinates activities with other departments and outside agencies; organizes meetings by notifying participants, making room arrangements, and preparing required informational materials;
• Makes travel arrangements as necessary;
• Types, formats, edits, revises, proofreads, and prints reports, correspondence, transcriptions, memoranda, agreements, agendas, contracts, other specialized materials ranging from routine to complex;
• Creates materials for presentations; composes correspondence, reports, and informational materials; proofreads documents for accuracy for compliance with policies and regulations;
• Supervises the purchasing of supplies and equipment;
• Facilitates requests and follow-up on building maintenance and custodial services;
• Performs routine preventive maintenance on all office machines;
• Maintains office supplies and inventories;
• Processes mail including receiving, sorting, and distributing incoming and outgoing correspondence;
• Assists Executive members as assigned.

EDUCATION AND OR EXPERIENCE:

• Associates degree in Office Administration or business-related field;
• Three (3) years secretarial or administrative experience.

ESSENTIAL SKILLS:

• Minimum typing skill of 50 wpm;
• Knowledge of Microsoft Office applications, with advanced expertise in Word, Excel & Microsoft Teams;
• Expertise with DocuSign and Adobe Acrobat Pro;
• Knowledge of office procedures, methods, and equipment;
• Must have thorough knowledge of proper phone etiquette, basic business letter writing, and administrative procedures affecting purchasing & inventory management;
• Must be a self-starter, with the ability to organize a daily workload by priorities:
• Ability to exercise good judgment in maintaining information, records, and report;
• Excellent proofreading skills;
• Exceptional verbal and written communication skills;
• Must possess exceptional organizational skills;
• Proactive approach to problem solving and the ability to meet deadlines in a fast-paced quickly changing environment;
• Ability to deal with all levels of personnel in a courteous and efficient manner;
• Ability to exercise discretion on confidential matters;
• Ability to establish and maintain effective working relationships with those contacted during work.

DESIRED CERTIFICATIONS:

• None

Job Type: Part-time

Benefits:

• Employee assistance program
• Flexible schedule

Schedule:

• 4 hour shift
• Day shift
• Monday to Friday
• Self-determined schedule

COVID-19 considerations:
All employees must be vaccinated before reporting to the office.

Ability to commute/relocate:

• Alpharetta, GA 30004: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Preferred)

Experience:

• Typing: 1 year (Required)
• Organizational skills: 1 year (Required)
• Administrative experience: 1 year (Preferred)
• Phone etiquette: 1 year (Preferred)

Work Location: One location

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