Job description

We are partnered with a clinical stage biopharmaceutical company dedicated to discovering and developing innovative, immunotherapies with a robust development pipeline. Their team is seeking to hire an Office Coordinator to work onsite at their Seattle Facility, located in the East-Lake area of Seattle.

As the Office Coordinator, you will be the first point of contact for employees, vendors, and visitors in our client’s Seattle office, creating a welcoming space for all who come through the physical (and virtual) door. As a member of our facilities management team, you will keep our bustling lunchroom and office spaces stocked and accessible, and manage general communications through phone, mail, and e-mail. You will also support compliance, consistency, and efficiency policies and practices that impact all departments.

To be successful in this role, you will be detail-oriented, self-initiating, and provide exceptional customer service. You will be a positive and professional role model in the organization, possess good judgement, have strong decision-making skills, can think one step ahead, work collaboratively, and can problem-solve and troubleshoot in an evolving, fast-paced business environment.

Responsibilities:

Front Desk Reception: Greet visitors and guests; manage office mail, general e-mail inbox, and phone calls; provide general clerical support.

Office and Lunchroom Supply Management: Monitor, stock, and order inventory for lunchroom and office spaces. Manage supply vendors including coordinating deliveries, invoicing, and managing stock outages. Ensure shared spaces are organized, clean, and maintained. Manage communication and scheduling with facilities vendors, including custodial and repair services.

Event Facilitation: Provide support for all-company or department meetings and events, including managing catering, meeting room set up, visitors, and clean up.

Facilities Management: Serve as liaison for facility-related employee needs, such as access badges, parking garage access. Be the point of communication for building security.

Lab Support: Partner with Lab Manager to support and coordinate deliveries, shipping and receiving, and other logistical needs.

Qualifications:

Excellent organizational skills with a strong attention to detail

Ability to multitask, meet project deadlines, and fulfill job duties in a timely manner

Strong interpersonal and relationship-building skills; must be able to establish and maintain positive working relationships across the organization and with vendors and stakeholders.

Ability to independently problem-solve to quickly resolve issues to maintain business continuity

Model Alpine’s mission and values in all areas of responsibility, setting a tone of engagement with employees, vendors, and visitors.

Experience in a regulated environment

Skilled in MS Office suite (Outlook, Word, Excel, and PowerPoint). MS Teams and SharePoint experience a plus.

Experience in inventory purchasing and management. Experience with Procurify a plus.

Experience with office space management and check in tools a plus (e.g. Robin).

Please apply with your resume today to be contacted for additional information!

Job Type: Full-time

Salary: $22.00 - $30.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

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