Job description
You will be the face of the brand as the front desk receptionist and facilitator of all office related matters. In addition to greeting visitors, handling incoming calls, and performing general administrative tasks to the front desk and office as a whole, you will manage important internal communications, in-office events and hospitality. The office coordinator will also serve as operational support to the NY Region.
RESPONSIBILITIES
Areas that play to your strengths
All the responsibilities we'll trust you with:
EXPERIENCE
Your areas of knowledge and expertise
that matter most for this role:
WHERE YOU'LL BE BASED
New YorkNew York, United States
United StatesRed Bull North America
JOIN THE TEAM
RESPONSIBILITIES
Areas that play to your strengths
All the responsibilities we'll trust you with:
MANAGE FRONT DESK OPERATIONS
Be the gatekeeper to general inquiries
Direct guests, visitors, and clients to destinations within the office
Receive mail, packages and food deliveries
Field general office operations questions from employees
Provide information to callers and direct them to you or department
Troubleshoot problems and arrange repairs of office equipment
MANAGE DAILY OFFICE ACTIVITIES OF NYC FIELD OFFICE
Manage office supply inventory
Manage product inventory and maintain
Manage Porters daily tasks i.e. restocking pantry/ coffee/milk/snacks
Issue access control key fobs for employees
Clean and Set up new hire desks with supplies aligning
Order and Stock Supplies (Bi-Weekly)
GENERAL HOUSEKEEPING IN TANDEM WITH PORTER
Maintain printing stations, mail room, kitchen, bar and conference rooms
Coordinate cleanup for events and meetings with relevant EA's and support staff
Manage trash and recycling procedures
Address janitorial concerns with vendor and on-site staff
MEETING FACILITATION AND COORDINATION
Book and prepare rooms
Create agenda and presentations following topics and information provided by senior staff member
Ensure meeting deliverables are met through coordination with key stakeholders and vendors
EXPERIENCE
Your areas of knowledge and expertise
that matter most for this role:
- 3+ years of experience in office management, administration or operations
- Experience performing administrative and clerical tasks
- Knowledge of office management, procedures, A/V equipment and basic technology
- Advanced skills in Microsoft Suite
- Exemplary communication skills (written and verbal)
- Ability to manage multiple projects simultaneously
- Ability to brainstorm, coordinate and execute social engagements and events
- Familiarity with databases, dashboards and reporting tools
- Calendar management and meeting logistics
- Sense of humor, and ability to work with multiple managers and personality types
- Bachelor's degree preferred or experience in lieu of degree
- English, additional languages an advantage
- Travel 0-10%
- Permanent
- Benefits eligible
WHERE YOU'LL BE BASED
New YorkNew York, United States
United StatesRed Bull North America
JOIN THE TEAM
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