Job description

Job Title: Administrative Site Assistant

Location: Port of Quonset, RI

Duration: 24+ Months

Job Description:
o Create and maintain local contracts and thereby main contact for local suppliers (Catering, cleaning services, etc.)
o Stationary setup
o Event & meeting planning and coordination

–Receiving guests and deliveries. Arranging lunch for meetings on site
- Creating and maintaining site personnel contact list
–Distributing incoming mail
–Booking accommodation and taxis for visitors
–Directing phone calls (only on some sites)
–Providing IT support and reporting IT errors
–Keeping overview of the site staff calendars
–Keeping a log book of site visitors and retrieving the book in case of fire
–Handling the keys when taking over the site
–DORECO-support regarding filing of documents
–Check invoices, doing the accounts, opening of accounts
–Managing utility bills, purchase orders and budgets
–Managing the petty cash – if relevant
–Assistance in connection with systems, SAP registrations i.e. time registration
–Purchasing stationary supplies
–Purchasing merchandise
–Produce a site inventory list
–Scheduling and sending out meeting requests for site meetings. Take minutes of meetings
–Proofreading and correspondence and organizing team events and social activities
– Give short introduction /information to new personnel on site, including handing out of manuals
–Organizing site inductions. Assist new personnel when they need help
–Booking and follow up on the need for safety courses among site personnel when informed by HSE
–General support of staff on construction site

Requirements:
Preferably 4-5 years experience from a similar position
No specific requirement concerning education - it cold be an office education/ background or a bachelor in administration.

ProjectM

Job Types: Contract, Full-time

Salary: $25.00 - $30.00 per hour

Schedule:

• 5x8
• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• North Kingstown, RI 02852: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: One location

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