Job description
Macfadden an Amentum Company is currently seeking a qualified candidate to serve as Jr. Grants Coordinator in Washington, DC. This position will be responsible for supporting the award making process of the U.S. Agency for International Development (USAID), Bureau for Humanitarian Assistance (BHA). The Jr. Grants Coordinator is responsible for providing a high level of administrative support to BHA’s Grant Unit and serves as central information clearinghouse for grant actions and correspondence with internal and external clients. The position is also responsible for maintaining and tracking grant information in internal spreadsheets and USAID systems.
JOB DUTIES AND RESPONSIBILITIES:
- Record and track grant actions in BHA’s award management system (Abacus) and internal databases.
- Prepares award files for BHA’s Agreement Officer’s approval and facilitates the distribution of executed award documents to grantees.
- Maintain electronic and hard copy files and systems in compliance with U.S. Government and USAID standards.
- Assist with entering award data into USAID’s financial and document repository systems (GLAAS, and ASIST systems)
- Generates and tracks Agreement Officer Representative (AOR) designation letters for signature.
- Assist in responding to inquiries from AORs and grantees on award statuses.
- Coordinate logistics for the Grants Unit, including scheduling meeting and managing administrative arrangements, as appropriate.
- Perform other duties as assigned.
REQUIRED SKILLS AND QUALIFICATIONS:
- Bachelor’s Degree required.
- 1-4 years of office experience including internships.
- Ability to multi-task in fast-paced environment.
- Excellent organizational skills and outstanding attention to detail.
- High level of integrity, professionalism including teamwork and ability to deliver within short deadlines, work under pressure and multi-tasking skills.
- Perform assigned duties independently with minimal supervision and/or work in teams, as needed.
- Professional level skills in both oral and written communication
- Familiarity with US Government entities in general and USAID in particular is desired.
- Proficiency in using Microsoft Office (including Word, Excel, PowerPoint, and Access).
- Must be able to obtain and maintain a minimum of a Facility Access Clearance (FAC) or Secret Security Clearance issued by the US Government for the duration of your employment on this contract.
- And any other duties assigned.
DESIRED QUALIFICATIONS:
- While performing the duties of this job, the employee is regularly required to talk, hear, and use hands to finger, handle or feel objects, tools, or controls. The employee is occasionally required to reach with hands and arms. Specific vision abilities required by this job include close vision. The employee must occasionally lift or move up to 25 pounds.
Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.
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