Job description

JOB SUMMARY
The Inspection Account Coordinator provides direct support to the Houston based Inspection and Construction Management team. This role is responsible for the day-to-day operational functions of the Inspection department by supporting the VP, field personnel and assisting client project requirements. This position in an on-site role based out of the Houston office.

DUTIES AND RESPONSIBILTIES OF THE JOB

• Provide administrative support to VP of Inspection and the department
• Assist with VP with project resourcing, including communicated with client regarding project needs, maintaining resume database, identify potential candidates, collecting personnel information
• Maintain posted job openings and request new position posting as needed
• Develops and maintains strong working relationships internal teams as well as external current & potential future field personnel
• Process new hires and all staffing changes in HR system
• Communicate staffing changes accordingly with HR, Safety, IT & Project Teams and maintains all staffing plans and rosters
• Facilitates project set up: reviews, rates, communicates with Accounting & Project teams on project needs
• Ensures clients POs are received, reviewed, and executed accordingly
• Maintains equipment, tool calibration, and equipment list for Inspection Department
• Provides training to field personnel on timekeeping and expense reporting
• Reviews & Approved field time and expenses for assigned accounts, including requesting and obtaining client approvals
• Reviews & Approves project invoices for assigned accounts
• Prepares and distributes project and/or Inspection required reports, documents, or correspondence timely
• Responds to inquires timely and escalates inquiries when needed to appropriate team members
• Performs other job-related duties as assigned
• Available to be on-call during evenings/weekends, as needed

OTHER SKILLS AND ABILITIES

• Demonstrated ability to take initiative and be a self-starter
• Strong Customer Service skills including responsiveness and problem-solving
• Strong intrapersonal and communication skill
• Demonstrated organizational skills, including attention to detail
• Proven ability to set priories, meet deadlines, and ability to multi-task
• Demonstrated ability to always maintain professional demeanor
• Ability to work both independently and as part of a team
• Proven ability to handle confidential information with discretion
• Possesses basic knowledge of phone, fax, and copier functions

EXPERIENCE REQUIREMENTS

• 3-5 years’ experience in a similar role or a Bachelor’s degree
• Intermediate experience in MS Office Suite (particularly MS Word and MS Excel)
• Previous experience using SAP Programs (SAP Supplier Portal, SAP-Fieldglass)
• Heavy data entry experience
• Experience in the pipeline service/construction industry is a plus
• Experience in Human Resources is preferred

PHYSICAL REQUIREMENT ESSENTIAL TO PERFORM THE FUNCTIONS OF THE JOB
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• May be required to lift up to 30 lbs. If object is over 30 lbs. you are required to have written permission from your supervisor prior to lifting or moving the object.
• Frequent use of auditory, verbal and visual capabilities in order to adequately communicate via phone, computer and in person.
• Frequent sitting for extended periods of time to carry out administrative functions.
• Frequent concentration for extended periods of time, paying attention to detail to analyze information.
• Frequent use of hands to operate the computer or office equipment.

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This position is on-site and located in Houston, Texas. No relocation available at this time.

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Please note, we are not accepting inquiries or candidates from third party staffing agencies at this time._

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EnSiteUSA is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, genetics, disability, age or veteran status._

Job Type: Full-time

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