Job description
Jones Petroleum is in the process of interviewing candidates for a HR Assistant / Filling Clerk position in our Personnel Department located in Jackson, Georgia office. This is a Full Time temp-to-perm position that provides the opportunity for placement as a Full Time permanent position working forty (40) hours a week with benefits.Primary Responsibilities:
- Facilitate and complete the on-boarding process for new hires and/or re-hires including, but not limited to, properly executed Form I-9 / E-verification requirements; properly executing state “new hire” reporting requirements, and securing required documentation components as required by regulatory agencies.
- Performs routine filing duties, including labeling, storing, cross-referencing, and retrieving files. Places documents in and removes documents from files on a timely basis. Maintains historical records by filing and scanning documents.
- Answer telephone and assist with employee and vendor customer service
- Support all Onboarding / Off boarding / Filing of the HR Department
- Maintain knowledge of the relevant systems (Paylocity / Sage / Filing System)
- Assist in the reconciliation of Insurance Bills each month
- Respond / Handle filing of GA/SC/AL DOL UEB – include gathering information from EE Records; answering all claims; timely submit responses before deadline;
- Appeals Process DOL UEB - receive answers and analyze for appeal process (when necessary, file appeals of claims for cases where UEB were approved w/o merit; attend to all phone hearings.
- Assist with all Workers Comp Claims – include collection of necessary documentation, submission to appropriate WC Carrier, interface with doctor offices to ensure approvals and drug screening; submit claims within 10-day requirement to carriers and maintain WC files – including logging on OSHA 300 report.
- Labor Law Posters– ensure all locations have required posters and Workers Comp Panels at their locations (as well as new locations that come online); and, including yearly review of each location for proper poster / materials are posted.
- Prepare OSHA 300 LOG of work related injuries – ensure Log is completed and posted at all location as of 2/1 each year (removed after 4/1) that reports each company’s Log as required by OSHA
- Support the payroll function in the accurate preparation, documentation, and distribution of payroll via the payroll system, as well as provide support in responding to any inquiries regarding paychecks. May provide support in the coordination of payroll processes with outside service providers and/or in house processing systems. May be responsible for performing related clerical duties as well as performing payroll-related calculations.
The preferred candidate will have HR / Personnel department experience.
- High school diploma or GED equivalent required; Bachelor's degree preferred.
- Must have the ability to work with minimal supervision, team player, attention to detail, customer service focused (internal and external), problem solver and ability to analyze information from various sources.
- Must have excellent Excel skills, and proficient in all MS Office programs; and overall comfortable working primarily in a computer based environment.
- Must have the ability to maintain confidentiality at all times.
- Accomplishes organizations mission by completing identified tasks as needed.
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