GTSM Executive Assistant
Whippany, NJ

As Barclays’ GTSM Executive Assistant, you will lead comprehensive EA support to Directors and Managing directors in the Global Technology Service Management organization in the US. This will involve providing assistance to individuals so that they can fulfil their daily business accountabilities. Your main duties will include critical administrative tasks such as planning and scheduling, handling correspondence, producing presentations, taking detailed notes during meetings, organizing travel/expense, and managing calendars.

Barclays is one of the world's largest and most respected financial institutions, with 329 years of success, quality, and innovation behind us. We've helped millions of individuals and businesses thrive, creating financial and digital solutions that the world now takes for granted. An important and growing presence in the USA, we offer careers providing endless opportunity.

Working Flexibly

We’re committed to providing a supportive and inclusive culture and environment for you to work in. This environment recognizes and supports ways to balance your personal needs, alongside the professional needs of our business. Providing the opportunity for all our employees, globally to work flexibly empowers each of us to work in a way that suits our lives as well as enabling us to better service our customers’ and clients’ needs. Whether you have family commitments or you’re a carer, or whether you need study time or wish to pursue personal interests, our approach to working flexibly is designed to help you balance your life.

If you would like some flexibility, then please discuss this with the hiring manager, and your request will be reviewed subject to business needs.

We are currently in the early stages of implementing a hybrid working environment, which means that many colleagues spend part of their working hours at home and part in the office, depending on the nature of the role they are in. We’re flexible on how this works and it may continue to change and evolve. Depending on your team, typically this means that colleagues spend a minimum of between 20% to 60% of their time in the office, which could be over a week, a month or a quarter. However, some colleagues may choose to spend more time in the office over a typical period than their role type requires. We also have a flexible working process where, subject to business needs, all colleagues globally are able to request work patterns to reflect their personal circumstances.

Please discuss the detail of the working pattern options for the role with the hiring manager.

What will you be doing?

• Representing the senior leaders, being a flexible professional focused on excellence addressing the needs of the leader will by your day to day accountability
• Preparing and updating documents (Word, Power Point, Excel etc.), to a high standard
• You will be accountable for comprehensive diary management, scheduling appointments, ensuring “Manager” is always in the correct place on time
• Taking detailed notes for important meetings/events
• Tracking key deliverables across accountable parties during important conferences
• Addressing urgent items such as trouble during executive travel occasionally off of core hours
• Acting as the main reference point both in presence and absence of “Manager”

What we’re looking for:

• Excellent written and verbal skills
• Ability to take detailed notes in a short time and typing proficiency
• Advanced skills in Word, PowerPoint, Outlook and skill in Excel, as well as familiarity with room booking, timesheet and expenses applications
• Knowledge of basic financial principles

Skills that will help you in the role:

• Previous EA/PA experience, supporting colleagues at Managing Director or Director level
• Highly organized and methodical, ability to priorities workload
• Exceptional communication skills across all levels

Where will you be working?

At Barclays, we are proud to be redefining the future of finance and here at Whippany we are defining the future of the workplace and the future of the way we work and live. We are creating a unique community, one of four strategic tech-enabled hubs that will redefine opportunity for everyone who works here. Whatever you do at Whippany, you’ll have every chance to build a world-class career in this world-class environment.

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