Job description

Job Description-

A receptionist provides office support to either an individual or team and is vital for the smooth-running of a business. Their duties may include fielding telephone calls and assisting visitors. Additionally, a receptionist is often responsible for office projects and tasks, as well as overseeing the work of building maintenance staff.

Responsibilities-

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen, and forward incoming phone calls
• Ensure office is tidy and presentable, with all necessary stationery and materials (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Preparing letters and documents
• Receive, sort and distribute daily mail/ deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbooks)
• Contributing to the team by accomplishing tasks as needed
• Update calendars and schedule meetings

Requirements-

• Proven work experience
• Can type a minimum of 30WPM
• Proficiency in Microsoft Office Suite
• Equipment handling (Must be able to lift and carry up to 30lbs)
• Professional attitude, demeanor, hygiene and overall appreance
• Solid written and verbal communication skills
• Editing and proofreading
• Bilingual preferred but not required
• Ability to be resourceful and proactive when issues arise
• Must be able to take initiative when no direction is given
• Excellent organization skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude***
• Tolerating stress
• Emotional intelligence
• Flexibility
• Conflict resolution
• Resourcefulness
• Anticipate customer/client needs

Job Type: Full-time

Pay: $30,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Customer service: 2 years (Required)
• Microsoft Office: 1 year (Required)

Work Location: One location

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