Job description

We are looking for a responsible Front Desk Receptionist/Administrative Assistant to perform a variety of reception and administrative tasks for a busy and thriving Company. The ideal candidate will have outstanding customer service skills, organizational skills, and attention to detail. This candidate will need to work at a super fast pace office setting. Duties of the Receptionist/Administrative Assistant include answering busy high volume telephone calls, providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include preparing reports, responsible for high levels of data entry, busy telephone system, new hire paperwork, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like Microsoft and various office equipment.

THIS IS NOT AN ENTRY LEVEL POSITION!

Front Desk/Administrative Assistant Responsibilities:

• Answer and direct high volume telephone calls
• Organize and schedule appointments and interviews
• Schedule testing, candidates, and assist in managing the hiring paperwork

• Write and distribute email, correspondence memos, letters, and forms
• Assist in the preparation of regularly scheduled reports
• Maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies

• Maintain contact lists
• Act as director of first impressions for our branch location

• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• Order criminal background investigations, process E-Verify, and perform drug screening on new hires.
• Responsible for posting new job postings
• Ability to work with the public and have a strong desire to help others.
• High levels of customer service
• Must be able to work in a super fast paced environment
• Must be able to work overtime as needed

• Other duties as assigned

Front Desk/Administrative Assistant Requirements

• Proven experience and longevity as an administrative assistant or office admin assistant REQUIRED
• Must have customer service skills

• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Outlook and MS Word, in particular) REQUIRED
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task in a super fast paced position in a high pressure environment.

• Data Entry skills both speed and accuracy is key for this position.
• Must possess valid Drivers license
• Computer/Tech Savvy
• Must be able to work at a fast pace and have the ability to multi-task shifting in different directions multiple times per day.

Job Type: Full-time

Pay: $17.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Schedule:

• 10 hour shift
• 8 hour shift
• Day shift
• On call

Experience:

• Front desk/Receptionist: 3 years (Required)

Work Location: One location

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