Job description

About us

Great benefits, flexibility and culture! We are now paying 80% of the health insurance for employees and their dependents!! We want you to join our team because of your compassion to make good things happen for older adults and their families.

Alternatives is a private, not for profit organization serving sixteen counties in Midwestern Illinois. Since 1984, Our mission is to promote the independence and quality of life for older adults, adults with disabilities and their families. Alternatives' professionals are connecting with ONE IN FIVE individuals over the age of 60 in a sixteen-county region.

BASIC PURPOSE/SCOPE:

Responsible for maintaining fiscal, accounting, human resource and payroll operations in order to meet regulatory, funding source and reporting requirements. Responsible for oversight of preparation of financial statements, maintain cash controls, assure accurate payroll processing, and maintain accounts payable. Provide supervision to assigned fiscal staff.

PRINCIPLE RESPONSIBILITIES:

Prepare and manage organization budget and finances.

In collaboration with CEO and Program Directors, develop program and agency budget(s) with ongoing revisions as necessary. Manage the finances in a fiscally responsible manner and in accordance with general accounting standards. Provide monthly and quarterly fiscal reports to the Board of Directors. Perform necessary reconciliations. Provide CEO with fiscal information to make finance related decisions such as compensation projections, key indicators, or regarding fund balance or deficit programs.

Assure compliance with grants, funding sources and related regulatory requirements.

Provide information necessary for preparing grant/funding requests given the programmatic direction of request. Provide grant budgets and present fiscal perspective as requested for funding source meetings and follow up reporting as required. Has grant administrative responsibility for tracking monthly billings, assurance of reconciliation of monthly billing, assurance of appropriate expenditures, assurance of proper reporting grants and contracts in compliance with funding source requirements.

Oversee and provide analysis of accounts receivables and payables.

Track revenues/receivables compared to budget projections. Oversee accounts payable and general ledger entries, including coding, allocating, and distribution of checks. Analysis of major line-item expenses and pursue cost containment where possible. Assure correct allocation of employee’s hours to program. Oversee cash flow management.

Provide oversight and compliance with internal control procedures, reconciliations and audit requirements.

Prepare necessary documents for annual audit and assist auditor to complete audit. Assist to prepare audit report and share with the agency Finance Committee and Board of Directors for approval. Complete necessary GATA compliance reporting on an annual basis. Assure internal control systems meet GAAP requirements. Assure reconciliation of the General Ledger and the Balance Sheet. Provide oversight of and compliance with internal control procedures, including segregated duties for bank reconciliation. Assure internal control procedures are reviewed and revised regularly.

Provide program staff information regarding program numbers, billings, etc.

Provide CEO and Program Directors regular reports regarding billed revenues and allocated expenses. Provide analysis of compliance, unit cost and efficiency measures. Train program staff on pertinent financial information for increased awareness of relevant program policies and procedures.

Provide supervision to fiscal support staff.

Train, supervise and evaluate assigned staff. Provide oversight of productivity levels of staff in assigned areas. Assures compliance within the support functions with IDOA, funding sources and agency standards as demonstrated by internal and external review.

Oversee payroll/compensation tasks including reports and payments along with oversight of fiscal information systems.

Oversight of payroll hours and changes, submit to accounting firm for processing. Assure availability of data to track financial and program activities needed to meet reporting requirements of grants and internal evaluations. Complete necessary transfers to meet AP needs.

All other duties as assigned.

Assist to assure smooth operations of services and to complete other related tasks as assigned.

JOB REQUIREMENTS:

Bachelor’s degree in finance, Accounting, or relevant field or equivalent, demonstrated experience required. Knowledge of fiscal software, computerized accounting and Excel spreadsheets required. Understanding of GAAP, Amplifund, nonprofit accounting, federal and state grant accounting requirements highly preferred. Excellent knowledge of data analysis, risk management and forecasting methods. Accuracy and analytical skills required.

SUPERVISOR: Chief Executive Officer.

SALARY: $50,000-$60,000 annually; negotiable depending on experience.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Tuition reimbursement
• Vision insurance

Physical setting:

• Office

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Moline, IL 61265: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Accounting: 1 year (Preferred)

Work Location: In person

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