Facilities & Security Coordinator

Responsibilities:

• Greet guests and clients. Ensure guests check in through the Marvel Studios visitor management system, sign an NDA, and receive a visitor badge.
• Ensure front desk/lobby is clean & organized and all incoming guests and calls are responded to quickly and efficiently
• Answer the phone and connect calls for Marvel Studios corporate and productions
• Support the Facilities Manager with office related purchases and requests, help manage and keep the facility project/task database up to date
• Sort and scan all incoming mail & packages, notify recipients
• Assist with outgoing shipments from various departments via FedEx
• Ensure all conference rooms are clean and tidy throughout the day and help resolve room booking conflicts when needed
• Manage swag distribution process for the office
• Oversee operation of digital monitor displays throughout the office
• Support the Global Security team with various projects including creating/printing show badges, access control, pre-register attendees for screenings, booking travel & special events
• Manage screening guest registration in the Marvel Studios visitor management system.
• Process all incoming drive on requests for the studio. Maintain close communication with the Disney Security at the gates to ensure anyone entering the lot has been pre-approved
• Monitor security cameras throughout the day
• Ensure all security procedures and practices are being followed
• Assist Content Security team with oversight of screenings and recording sessions
• Member of the Crisis Management team to assist with building emergencies

Qualifications & Experience:

• Must be a “people person” with positive attitude and good sense of humor
• Highly organized and proactive thinking
• Must be security-minded, perceptive, and aware of suspicious activity
• Works well in a team environment
• Able to prioritize duties and work independently
• Problem solver personality that is solution driven
• Quick learner who is interested in continued education and training
• Works well in high stress environment
• Savvy with PC and Mac, along with Microsoft suite
• Must be able to maintain a professional demeanor around high level talent & executives that will be visiting the office on a regular basis.