Job description

Executive Farm Assistant

We are seeking a professional with administrative experience to join the team at our busy, commercial agriculture cooperation in Malin, Oregon. Candidate must be able to work well under pressure and multitasking is a must. This job entails providing support to our Chief Operating Officer and assisting with multiple areas of operations. This position requires attention to detail and good communication skills with both teammates and superiors. Spanish speaking a plus.

Reports directly to Chief of Operations

Assistant COO with administrative and clerical tasks as needed (ex: pre-harvest cellar inspections)

Responsibilites include but are not limited to:

Project management

• PIUSI
• Manager Plus
• Accounting Liaison

Update power meter spreadsheet with appropriate Pump HP

Track farm/shop expenditures

Fall inventory of Pipe (types, number of pieces, and locations)

Assist with Equipment Tracking

Identify location of fall equipment at completion of farm seasons (ex: after planting & harvest)

Assist with tracking of fixed/unfixed equipment

Assist with maintenance of grain records (ex: gathering grain tickets, B/Ls, and other records to return to accounting)

Hospitality for visitors including maintaining coffee and meal supplies

Supply ordering and distribution upon arrival

Budget and financial reporting

Assist with weekly time sheets for Farm Employees

Assist with chemical reporting

Assist with safety management and compliance

Assist with third party farm audits

GAP

GMP

Food Safety

Organics

Water testing

Company scheduling (including tracking and assisting with farm employee’s vacation and days off)

Run errands in Malin, Merrill, Tulelake, and Klamath Falls

Coordinate and oversee various tasks as management requires

Meeting Minutes

Email drafting and letter writing

Filing, organizing and copying

Requirements

Communicate professionally both orally and written

Manage projects effectively

Excellent research skills

Highly confidential

Job Type: Full-time

Pay: $40,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Schedule:

• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Malin, OR: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: One location

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