Job description

Rutland County Parent-Child Center (RCPCC) is looking for a well-organized Executive Assistant to assist the Executive Director of an education / social service nonprofit: Rutland County Parent Child Center. This is a great opportunity to establish a working relationship with a high-level executive and contribute to the overall efficiency of our organization. Here at RCPCC, we’re committed to creating a culture where employees feel valued.

Founded in 1984, the Rutland County Parent-Child Center (RCPCC) partners with families and individuals to encourage education and connection in the community. The Parent Child Center provides childcare, early intervention services, high school education for pregnant and parenting youth, parenting classes, a food pantry and teen immersion programs to over 800 people monthly in Rutland County. We live by the following values:

• Meeting you where you are

• Breaking barriers

• Getting it done...No one turned away

Job Description

The role of an executive assistant is important to the success of agency leadership and, as a result, outcomes for our program participants. As an executive assistant you will be providing high-level administrative support for the organization's Executive Director, ensuring she can efficiently accomplish key tasks and company initiatives. Help keep communications organized so that she can easily access the most important information without having to sort through low-priority items. Executive Assistants screen all visitors and determine what level of support they need while offering polite, professional customer service. They manage the executive’s daily calendar, including scheduling meetings, confirming appointments and writing itineraries.

RCPCC is an agency where autonomy is celebrated. Ability to learn a complicated nonprofit system relatively quickly, a high standard of professionalism, a great sense of humor (oh, the things you will see!), and an ability to work in a highly collaborative and stressful environment are key qualities. Attention to detail is an absolute must as well as a strong commitment to serving all participants across programs in our educational and social service programs.

• Maintain agenda and assist in planning appointments, board meetings, conferences etc.

• Attending meetings and keeping minutes.

• Receiving and screening phone calls and redirecting them when appropriate.

• Create a long term schedule for the ED

• Ensure that the ED attends all important meetings

• Manage phone calls

• Conduct any research needed for reports, grants, etc.

• Make travel arrangements if necessary

• Attend board meetings and staff meetings

• Schedule meetings for the executive

Previous administrative experience is preferred. Experience with Google and Excel is also very beneficial as well as social media platforms. College graduate a plus. Knowledge of or previous experience working in a social justice setting or with an establishment whose focus was on principles of social justice like equality, human rights and fighting discrimination.

This job requires the highest level of trust, respect, and confidentiality. The ideal candidate has strong communication skills (with both children and adults), extraordinary patience

(Herculean inner strength), and a wellspring of joy (we want you to love what you do and we want our children and families and colleagues to know it).

(These qualities are as important as your degree).

Job Type: Full-time

Pay: From $17-20 depending on education level

Benefits:

• Employee assistance program

• Employee discount

• Flexible schedule

• Paid time off

• Professional development assistance

PLEASE NOTE: This position does not offer health insurance.

Schedule:

• Monday to Friday, some weekends and evenings required

All applicants must submit a resume and a cover letter explaining specifically why you want to work at RCPCC. Please refer to our website.

Job Type: Full-time

Pay: $17.00 - $20.00 per hour

Benefits:

• Employee assistance program
• Employee discount
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location

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