Job description

Senior Administrative Manager - Executive Assistant

United Staffing Solutions, a leader in the staffing industry, is working with a prestigious academic and medical facility on the Upper West Side seeking an Executive Assistant/Senior Administrative Manager to support the VP and Senior Leadership in the Facilities, Housing & Campus Services department. This is a direct hire/permanent position with benefits.

Schedule: Monday - Friday 9am-5pm. This position requires flexibility to come in early/stay late when necessary, or work on Saturdays occasionally.

Salary - $95,000-$110,000 annually depending on experience. Benefits include Health, Dental, 401K, Tuition refund.

This position would focus on Acting as a Liaison with Senior Management (about 40%), Providing Executive Support/general administrative support (about 30%), Office Management (about 20%), and Project Management (10%.)

Responsibilities for the Executive Assistant / Senior Administrative Manager:

• Promoting a culture of high performance, high ethics, and continuous improvement by determining key performance indicators and how to measure team performance
• Identifying new concepts, workflows, policies, emerging technologies, and networking opportunities to support and elevate the VP and the department.
• Leading special projects to ensure cohesive and quality output of strategic initiatives and reports which include PowerPoint, Excel, and meetings.
• Planning, coordinating, and implementing high-level meetings and special events, as assigned, including senior staff retreats and quarterly meetings.
• Coordinating logistics for meetings and conference calls including, but not limited to ensuring an agenda is available, reserving conference rooms or conference lines, ensuring participants of the meeting have materials and meeting information needed.
• Independently creating and/or preparing presentation decks, memos, letters, and other confidential correspondence, as needed, for VPs review and signature, before distribution.
• Managing incoming communications (email, mail, telephone, walk in, etc.) while identifying and assessing issues which require executive intervention or delegating to appropriate department staff for action.
• Setting standards for all administrative staff to ensure highest level of professional and customer service expectations are met and modeled continuously.
• Training all administrative support on the skills and support expectations on the VP’s executive office.
• Overseeing large, often cross-functional organization-wide projects or initiatives.
• Bringing together multiple stakeholders and help drive decisions.
• Other duties as assigned.

Requirements of the Executive Assistant / Senior Administrative Manager:

• Bachelor's degree or equivalent in education and experience
• about 10-years of experience an executive support role reporting to senior management, preferably Board-level
• Must be tech savvy, and have experience with MS Office applications such Word, Excel, Outlook, and PowerPoint
• Experience with higher level functions of PowerPoint including animations, maps, transitions, etc.
• Must have excellent communication and follow up skills
• Must be detail oriented, autonomous, and able to multitask effectively
• Experience in the building, construction, or facilities industries is a plus, not a must
• Vaccination for COVID-19 is required as a condition for work per company policy

This is an excellent opportunity to use your support skills to work with a world-renowned medical and academic institution. This is a position with room for growth and opportunity for stability. Apply now for immediate consideration!

Job Type: Full-time

Pay: $95,000.00 - $110,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Tuition reimbursement

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• New York, NY 10027: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

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