Position Title: Executive Assistant

Reports To: Vice President for Finance/CFO

Department: Finance

Classification: Full-time, Salary Exempt, 12-months, Benefits Eligible

POSITION OVERVIEW

The Executive Assistant will provide clerical and administrative support to the Finance Office that will ensure efficient operation. Additionally, this role will provide customer focused, quality support in a multi-department business division and fast-paced environment.

DUTIES AND RESPONSIBILITIES

• Serves as the initial point of contact
• Prepares agendas, assist with special projects and presentations
• Maintain supplies inventory, placing orders for supplies and equipment
• Maintain professional appearance at all times
• Handle sensitive information confidentially
• Maintain and coordinate appointment calendar and schedule appointments
• Provide routine schedule updates and briefs on subject matters prior to meetings as required
• Coordinate and confirm travel reservations and hotel accommodations
• Obtain and monitor a full range of office support services such as printing, maintenance, and supply services
• Direct visitors and callers from the campus community and the general public to the appropriate offices
• Screen calls and personally answers calls when the matter concerns routine and procedural requirements
• Control all incoming correspondence and route appropriately
• Draft brief letters, email, and memorandums
• Manage the flow of office information/data
• Prepare presentation materials and correspondence
• Respond to donor, faculty, and staff inquiries as needed
• Perform additional tasks assigned by the VP for Finance

MINIMUM QUALIFICATIONS

• Associate degree with 3-5 years of (high level) Administrative experience; Bachelor's degree preferred

KNOWLEDGE, SKIILS, AND ABILITIES

• Knowledge of executive level administrative duties and clerical management
• Ability to compile and process computer data (database and spreadsheet formats) and to format/generate reports (i.e. Microsoft Office)
• Excellent communication (written/verbal) and interpersonal skills
• Ability to manage multiple tasks in a timely manner
• Ability to utilize related automated systems and software
• Superior organizational, analytical, and planning skills
• Superior time management skills and the ability to prioritize work
• Excellent proof-reading skills

WORKING CONDITIONS/PHYSICIAL DEMANDS

While performing the duties of this job, the employee is regularly required to sit, stand, use hands to handle, or feel to talk and to hear. The employee, frequently, is required to walk, reach with hands and arms to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 20 lbs. Specific vision abilities required by this job include close vision.

Qualified applicants should submit the following information:

• Cover Letter
• Resume
• Unofficial transcript of highest educational level completed
• 3 references including contact information

Incomplete applications will not be considered. The final candidate who is extended an offer must successfully complete reference and background checks.

LeMoyne-Owen College offers an attractive benefits package, including health, vision, and dental benefits. The College pays for Life Insurance, STD/LTD, and paid time off.

LeMoyne-Owen College is an AA/EEO employer and does not discriminate against students, employees, or applicants for admission or employment on the basis of race, color, religion, creed, national origin, sex, sexual orientation, gender identity/expression, disability, age, status as a protected veteran, genetic information, or any other legally protected class with respect to all employment, programs and activities.

No Solicitations or Phone Calls Please