EXECUTIVE ASSISTANT

You have the keen ability to keep a Chief Executive Officer (CEO) on track with appointments, tasks, and projects.

You can manage schedules, calendars, and communications with ease.

You naturally keep matters confidential, take initiative, and have a high-level of professionalism.

Why? Because you’re the Executive Assistant, that’s why!

The Arc of Spokane is seeking a dedicated “right-hand-person” to help our Chief Executive Officer (CEO) continue to ensure people with intellectual and developmental disabilities live their fullest and best lives. Are you ready to be part of an amazing team that makes a big difference? Bring your organizational talents, ability to juggle many organizational balls at one time, and heart for people with intellectual and developmental disabilities to The Arc of Spokane!

Here’s some of what to expect:

• Managing the CEO’s calendar and setting up meetings utilizing Microsoft Outlook enhanced functions.
• Helping to set up logistics for meetings, creating agendas, attending meetings, and taking/ preparing meeting minutes.
• Assisting the CEO in reporting, creating original drafts, proof reading, creating a PowerPoint, etc., and ensuring accuracy and brand compliance.
• Drafting professional communications.
• Creating and editing text documents, spreadsheets, graphs and other documents as requested; proof written materials and reports; providing correct and timely data.
• Organizing and maintaining the CEO’s office filing system (including electronic files) and maintain records (legal, historical, projects, sensitive information)
• Assisting the CEO with supporting the Board of Directors
• Maintaining confidential information; keeping boundaries with other internal/external parties.

REQUIREMENTS:

• Must be able to pass all required background checks
• Minimum age 18+
• Minimum High School Diploma or GED required

PREFERRED QUALIFICATIONS:

• Proficient in providing executive administrative support as demonstrated by appropriate experience and education.
• Experienced in the use of personal computers and Microsoft Outlook, Word, Excel, Power Point, Teams/Zoom and other administrative support software programs.
• Excellent verbal communication, writing and interpersonal skills.
• Demonstrated initiative, flexibility, ability to learn independently and manage time/tasks.
• Able to work well with all levels of internal management and staff, board members, and with clients and partners.
• Flexibility to attend and support occasional events, evening board meetings and the occasional weekend event/activity.

The Arc of Spokane is a nonprofit organization that promotes independence and choice and enhances the quality of life for people with developmental disabilities. Our vision is: Inclusive Community. Every Life Fulfilled.

If you feel you are the perfect candidate, we want to meet you!

Compensation: $23.00-$25.30 DOE starting range, entire scale to $29.90 per hour, Non-exempt, Full-time 40 hours per week. Medical, Dental, Life Insurance, 13 Paid Holidays, Vacation, Sick, Personal Leave and a positive and fun work culture with passionate people excited about making a difference!

Application Process: To see expanded benefit information and to apply online, visit our website www.arc-spokane.org/work-with-us click the "Current Employment Opportunities" button to view all open positions. Select the position you would like to apply for to start the application process. If you need alternative assistance to apply outside of the electronic system, please contact the Human Resources Department at 509-328-6326.

Please include a cover letter and resume no later than the closing date for this position of 5pm on 04/21/2023.