Overview

Mativ is currently searching for an Executive Assistant to support one of our Business Unit Presidents in our Alpharetta headquarters as well as their leadership team in multiple locations. The ideal candidate must have the ability to initiate, manage and prioritize multiple projects while performing typical administrative tasks and activities. To be successful this person must be a very structured, disciplined, and skillful individual who approaches and completes work with strong attention to detail and follow-through. The position requires a focus on customer service. This individual should have a temperament which allows them to work with routine or repetitive activities. However, they also need to be flexible and able to adapt to changes in in a fast-paced work environment. The incoming candidate must be able to work well with a broad spectrum of internal and external customers, have good technology acumen along with a proven track record of using discretion with highly confidential information. Individuals who can take an idea from initiation to fruition or have a proven track record to be a solution provider are encouraged to apply.

Responsibilities:

Leadership Support

• Team orientation (new hires, interns)
• Calendar management
• Organizational Chart Updates
• Travel arrangements
• Meeting planning
• Expense reporting
• Expense approval proxy
• Correspondence
• File maintenance
• Key customer / industry meeting coordination

Team Support

• Plan and coordinate meetings and events inclusive of team travel, hotel reservations, conference room reservations and set up.
• Responsible for working with internal and external teams to coordinate location, logistics, meals, meeting space, audio visual needs, nightly activities, etc.
• Generate and update reports to assist with running the business
• Assist with preparation of PowerPoint presentations
• Schedule and coordinate new hire onboarding
• Coordinate monthly team conference calls
• Manage accurate Purchase Order details and efficient approval processes
• Supply ordering (business cards, office supplies, packaging, name tags, etc)
• Fed Ex – Shipping/Billing/Payment Processing
• Broker and Consultant payments
• Sales Support (driver’s license, OSHA letters)
• Drive the capital appropriations process
• Proactively engage vendor partnerships and other collaborators for Accounts Payable process
• Check requests as needed
• Maintain Outlook Distribution Lists
• SharePoint Owner
• Answering Phones (lobby and outside calls)
• Initiate and lead project coordination to improve and support team processes

Qualifications:

Required

• Minimum 5 years of related work experience as an Executive Assistant
• Demonstrate strong computer skills and advanced knowledge of Microsoft Office Products - Advanced PowerPoint and Excel is a must
• A professional with strong communications and customer service skills

Preferred

• Bachelor’s degree
• Experience supporting an Executive Leader with multiple direct reports in US and International
• Knowledge of Oracle ERP, Concur expense management, and Microsoft SharePoint
• Project coordination experience

Competencies

• Demonstrates a proactive approach and collaborative style
• Quick study, able to take direction and initiative to be action oriented
• Very strong attention to detail, accuracy and on time performance as well as excellent organizational skills
• Good multi-tasking and project management skills
• High level of discretion in communications
• Exhibits good general business sense and strong judgment
• High level capability to multi-task in a dynamic environment

About Mativ

Mativ is committed to manufacturing growth for its customers, end users, shareholders and employees. With manufacturing facilities in the North America, Europe, the United Kingdom, India, China and Malaysia, we are a leading global manufacturer of specialty materials serving customers across the globe, with headquarters in Alpharetta, GA. We are focused on growing in filtration media, specialty coatings, custom-engineered materials and premium packaging. Our materials are found in a variety of products used every day, such as transportation and water filters, release liners, premium packaging of spirits, technology and beauty products, industrial labels, tapes and abrasives and digital printing for high-end apparel.

#LI-JP1