Job description
The Mosaic Company (NYSE: MOS) is the world’s leading integrated producer of concentrated phosphate and potash—two of the three most important nutrients in agriculture. We employ more than 13,000 people in six countries to serve farmers all over the world. Our Headquarters is in Lithia, Florida with operations throughout North America (U.S./Canada) and South America.
At Mosaic We Help the World Grow the Food it Needs - Apply today and join our team!
Administrative Assistant - Executive
Where will you work: Hybrid (3 days in office) Executive Office (101 East Kennedy Blvd, Tampa, FL)
As an Executive Assistant at Mosaic, you’ll be responsible for providing administrative support to the Chief Financial Officer and Senior Vice President – Supply Chain. Responsibilities will include performing highly diverse and complex administrative functions, which will include coordinating complex schedules, handling highly confidential and sensitive material, and managing day-to-day workflow, including mail, e-mail, scheduling, travel arrangements, phones, etc. This individual will collaborate closely with other Mosaic Executive Administrative Assistants to ensure strong and consistent administrative support for the executive team.
What You’ll Do:
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Administrative Support: Perform highly diverse and complex administrative functions, including, but not limited to, coordinating calendars/schedules with an awareness of time-sensitive issues and the ability to appropriately prioritize; composing, preparing and editing correspondence; and handling of highly confidential and sensitive material in a discreet and disciplined manner. Develop, proof and format correspondence (including letters, emails, internal memos, reports, and presentations) using Microsoft Word, Excel, and PowerPoint. Research, prioritize and follow up on incoming issues and concerns addressed to the senior Mosaic executive, including those of a sensitive or confidential nature, and determine appropriate course of action, referral, or response. Communicate and interact with Mosaic senior leaders, investors, customers, and other external constituents.
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Travel/Meetings: Manage and coordinate complex international and domestic travel arrangements, which will include corporate jet arrangements and travel documents/visa requirements. Coordinate meetings and events for complicated and diverse groups, which will include organizing all meeting logistics and effectively utilizing appropriate systems and technology. Ensure all expense reports are prepared and submitted in a timely manner.
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Other Projects and Job Duties: Provide support for Mosaic Board of Directors as assigned. Provide back-up support as needed for other Executive Administrative Assistants to ensure consistent support of senior executives. Complete additional assignments, tasks and projects as assigned.
Our Ideal Candidate Will Have:
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5+ years of executive administrative experience.
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Advanced expert skills in Microsoft Word, Excel, Power Point and Outlook.
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A high school diploma or equivalent
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Excellent verbal and written (especially grammar and proofing) communication skills.
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Strong listening skills.
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High level of tact and ability to handle confidential and sensitive information.
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Demonstrated diplomacy and excellent judgement in dealing with sensitive situations.
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Excellent teamwork and interpersonal skills.
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Strong collaboration skills.
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Strong decision making and problem-solving skills.
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Strong organizational and time management skills.
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Strong attention to detail and follow up.
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Ability to adapt to a continually changing business and work environment and manage multiple priorities.
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Ability to effectively work with employees at all levels within the organization.
Bonus Points If You Have:
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C-suite executive administrative experience
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Event management
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Board materials experience
Benefits offered by Mosaic:
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An attractive base salary + annual performance incentives to reward your hard work
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11 paid holidays so can you recharge and spend time with loved ones
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401(k) with a company match + annual company contributions to help you build wealth and secure your future
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Paid vacation to help you maintain that work/life balance
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Paid sick leave for when you need it
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Medical, Dental, and Vision insurance to help your family stay healthy and happy
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The chance to work at a global company where you can make an impact
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A diverse and inclusive work environment that values collaboration, creativity, and innovation
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Endless growth and learning opportunities
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