Employment Program Admin Assistant
Full Time
Queens, NY 11367
$15 - $20 an hour
Posted
Job description
The person hired as the Part-Time Administrative Assistant will be working in the Summer Youth Employment Program (SYEP) located at John Bowne High School in Flushing. SYEP provides New York City youth with summer employment and educational experiences that build on their individual strengths and incorporate youth development principles. These principles include engaging the talents and interests of youth, developing their skills and competencies, and providing positive adult role models. The Part-Time Administrative Assistant will report to the SYEP Program Operations Coordinator.
DUTIES AND RESPONSIBILITIES:
The Part-Time Administrative Assistant will be required to perform the following duties:
- Provide administrative support including organizing and maintaining documentation and digital files/records (including those of a confidential nature); preparing materials for conferences/meetings; drafting routine correspondence.
- Provide general support to office staff and visitors.
- Communicate with student applicants and participants by telephone and email.
- Assist with data collection and tracking of program outcomes to support reporting.
- Be organized and complete basic data entry and other clerical tasks as requested.
- Manage workflow by ensuring deadlines are met and work completed correctly.
- Generate memos, emails and reports when appropriate.
- Assume responsibility for the maintenance of office equipment, including computers, copiers, etc.
- Respond to questions and requests for information.
- Order office supplies and research new deals and suppliers.
- Answer incoming calls and assume other receptionists' duties when needed.
- Other relevant tasks as assigned by supervisor.
ADDITIONAL QUALIFICATIONS:
- Detailed-oriented and comfortable multitasking in a fast-paced work environment.
- Computer literate including experience with Microsoft Office, Google Suite, and the Internet.
- Excellent time management skills and ability to prioritize work.
- Preferably 1-2 years experience in an office setting.
- Vested interest in working with high school and college students.
- Must have strong people skills, excellent verbal and written communication skills.
Hours: Part-Time; 25 hours/week
Start Date: ASAP
Salary: $15.00-$20.00/hour
How to apply: Email cover letter and résumé as a PDF or Word document only to achavez@commonpointqueens.org. Please indicate "Administrative Assistant" in the subject of email.
Due to the high volume of applicants, only qualified candidates will be contacted.
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