Job description
State Bar Court
Salary Range: $77,928 - $103,827
Exempt / Union Represented
About the Office
California is the only state with an independent professional Court dedicated to ruling on attorney discipline cases. The State Bar Court (SBC) adjudicates disciplinary and regulatory cases involving attorneys and makes recommendations to the California Supreme Court regarding attorney discipline. The SBC is structured as a Hearing Department (trial court) and a Review Department (appeals court).
Ideal Candidate
The State Bar Court Hearing Department is seeking a Court Clerk to support Hearing Department Judges that hear and decide attorney disciplinary and regulatory cases. The ideal candidate will have experience with calendaring court events, maintaining electronic records of cases, and applying rules, policies, procedures and practices to case processing.
Strong attention to detail and effective communication and writing skills are essential. Intermediate level usages of Word, Excel, PowerPoint, Skype, Zoom, Adobe Pro, Teams, OneDrive and Outlook is essential. Court experience preferred.
Distinguishing Characteristics
- Advises judge(s) on the case processing status of pending matters and assists with case flow management involving jurisdictional and procedural issues.
- Applies case processing rules, policies, procedures, practices and guidelines.
- Determines the appropriate handling of case-related documents; generates and executes notices and orders.
- Assigns cases to judges, calendars court events ensuring that cases are disposed within proscribed time standards and inputs data into the case management system.
- Monitors the progress and completion of cases to ensure compliance with specified or mandated time frames.
- Serves as bailiff in court proceedings, administering oaths or affirmations, making audio recordings and written records, and taking custody of exhibits.
- Responds to inquiries from licensing agencies, law enforcement, general public and attorneys regarding pending and completed cases, interpreting procedural rules, general orders and policies regarding compliance and provides information, documents, correspondence and/or referrals.
- Provides technical, procedural and administrative advice and assistance to judges, managers and litigants and assists with the development and implementation of new procedures or programs to improve court operations.
- May perform a number of other similar or related duties which may not be specifically included within this position description, but which are consistent with the general level of the job and the responsibilities described.
- Opens cases in the CMS; processes filed documents.
- Prepares and issues periodic communications to attorneys and others regarding case status and other issues.
- Principles of planning, organizing, developing and implementing procedures, program, projects and policies.
- Principles of problem identification, analysis and evaluation.
- Legal research methods and trial principles and techniques.
- Rules of evidence and conduct of proceedings in State Bar Court.
- Computer information systems, including personal computer applications.
- Principles of effective writing and verbal presentation.
- General court procedures.
- Effectively proofread and edit written and electronic documents.
- Review and analyze complex written documents.
- Communicate clearly and effectively in person and in writing.
- Obtain and present material in oral and written form.
- Access, input and retrieve information using a computer terminal and other office machines.
- Appropriately and professionally, respond to requests and inquiries from the public, State Bar members, or other departments.
- Establish and maintain effective interpersonal relationships at all organizational levels as well as with the public.
- Maintain the confidentiality of information.
- Associate’s degree, or equivalent work experience in a field that develops the skills required for the functions and responsibilities of the position.
- Minimum two (2) years progressively responsible administrative experience in a similar environment.
- None required.
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