Contracts Clerk

Date Originated: May 2023

Location: California

Reports To: Business Manager

Supervises: N/A

Summary: This position is responsible for processing New/Used/Product Sales along with accompanying duties generated from said vehicle sales according to company procedures and guidelines in a timely and accurate manner

Essential Job Functions (Duties and Responsibilities): The primary duties consist of, but are not limited to the following.

• Process New/Used Vehicle Sales to accounting.
• Review trade paperwork and process trade pay off checks & EFT’s.
• Maintain office control logs in prescribed process order.
• Book and reconcile Lender funding and vendor payments daily.
• Process Accounts Payables and Receivables generated from vehicle sales.
• Remit product contracts & post invoices to applicable vendors.
• Reconcile Lender Reserve Statements monthly.
• Process product cancellations.
• Reconcile all assigned schedules pertaining to vehicle sales generation.
• Perform general office duties such as typing, operating office machines.
• Must have the ability to report for work on time, follow directions, interact effectively with co-workers, understand and follow rules and procedures and accept constructive criticism.
• Must be able to interact and communicate professionally and effectively through all forms of communication between coworkers and managers to follow up on reconciliations to effectuate resolutions.
• Must maintain a professional etiquette through required forms of communication oral and written.
• Performs other duties as required or assigned by management.
• Education – High school diploma or equivalent plus minimum of 2 years in position or similar positions in a dealer environment; DMV and title processing experience a must.
• Must be able to work extended hours, evenings, holidays and weekends.
• Must demonstrate the ability to read, write and communicate the English language.
• Must be able to work in a sitting position for extended periods of time (at desk, while driving, and/or on travel) in an office/industrial environment
• Manual dexterity to perform data entry functions
• Ability to bend, pull, stoop and reach to perform functions
• Ability to lift 25-30 lbs.
• May be exposed to heat, fumes, noise, and humidity, etc.
• Must have the cognitive and mental capacity to perform essential job functions
• Must be able to communicate effectively orally and in writing
• Visual acuity to read documents, computer screens, files, etc.
• Ability to hear in person and via phone

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical & Mental Demands: The following physical and mental demands consist of, but are not limited to the following.

The statements herein are intended to describe the general nature and levels of the work performed by employees, but are not a complete list of responsibilities, duties, and skills required of personnel so classified. Furthermore, the job description does not constitute a written or implied contract for employment. Martin Automotive Group/Glendora Chevrolet reserves the right to revise or change job duties and responsibilities as the need arises.

Martin Automotive Group/Simi Valley Chevrolet is an Equal Opportunity Employer and does not discriminate against otherwise qualified applicants on the basis of race, color, religion, national origin, sex, age, gender identity, sexual orientation, veteran status or on the basis of disability.

Approved By: ___________________________________ Date: _____________________

Reviewed By Employee & Manager: