Job description

• General office duties such as typing, bookkeeping, flow of correspondence, filing, requisition of supplies, faxing, etc.
• Booking travel and hotel arrangements as needed, assist in preparation of materials for the general managers, directors, program managers, and other staff as directed by her supervisor.
• Periodically provides phone reception for executive and administrative departments within ATL
• Handle information requests, and performing clerical functions such as preparing correspondence, arranging conference calls, and scheduling meetings as required in the absence of the receptionist.
• Manage calendars, telephone directory and company information.
• Prepares and coordinate mail, faxes, and express packages.
• Providing filing assistance, screening calls.
• Flexibility, excellent interpersonal skills, and the ability to work well with all levels of internal management and staff.
• Employee will provide administrative Human Resources (HR) support, in coordination with the General Managers, Directors, Program Managers and immediate Supervisor
• Assist with monitoring time card submission for various companies within ATL, meeting BBSS time card suspense’s.
• Assist with Medical Insurance Open Enrollment, ensures all employees receive direction and guidance pertinent with medical insurance enrollment.
• Works with immediate supervisor to take care of all employee issues, such as, correcting time cards, resolving medical enrollment and insurance cards, to include documenting and recordkeeping of annual employee appraisals.
• Accounts Payable / Accounts Receivable
• Set up new vendors and enter into accounting system
• Code accounts payable and receivable invoices with appropriate general ledger codes
• Enter credit card charges into accounting system
• Assist in the preparation of time and materials billings
• Send out Accounts Receivable past due notices
• Update, maintain, electronic accounting records
• Expense Reports
• Assist internal and external customers with vendor and travel expense reports
• Familiar with Joint Travel Regulations
• Answer incoming calls from vendors regarding Accounts Payable and Receivable
• Provide status of accounts
• Assist Program Managers with project summary cost reports
• Assist Program Managers with project spend/execution of funds
• Other duties as assigned

• Candidate must have 2-3 years of experience in the field or a related area.
• 1-2 years of Contract Management preferred
• MS Excel Experience highly desired

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