Position Title: Construction Permits/Starts Administrative Assistant

Position Reports to: Business Manager

Location: Corporate Office located in Colorado Springs, CO

Occasional travel to Pueblo, Canyon City

Career Level: Entry level

Salary: Full Time, Exempt Salary (DOE) $45K - $50K

Required Education and Experience:

Minimum High school diploma, or bachelor’s degree preferred in Construction Management

Benefits:

• Medical/Dental/Vision insurance
• Life/Accidental death insurance
• Paid time off
• 401K with 6% company match
• Profit-sharing bonus

Primary Operational Objectives: This role requires onsite project interaction among all trade partners and team members, as well as oversight of permitting application process. The position will perform a variety of hands-on construction duties and should have background experiences to support such tasks. This position will primarily assist the Business Manager.

Responsibilities:

• Assist with a variety of onsite project duties
• Effectively communicate with trade partners and team members
• Ensure safety codes and protocol are maintained
• Scheduling worksite appointments with trades as needed
• Obtain documents from Architects to facilitate the permit application process
• Obtain all required approvals for permits and act as liaison between the company and each municipality
• Prepare and submit applications to various agencies/ boards having jurisdiction over required permits and/or approvals
• Review any plans issued out of the division for correct revision dates and review start packages for accuracy
• Coordinate paperwork and applications
• Submit paperwork for permits
• Maintain database of trade contractor, supplier, and vendor contact information.
• Data Entry in Builder Trend
• Permitting, Septic, Metro District (ACC Submittal) and driveway applications
• Tracking all applications and when approved and can move forward to final permit stage
• Work with the ordering of soils drills and site plans of each lot and track through the permit process
• Entering of invoices and VPO’s for payments
• Export pricing to excel spreadsheet
• Maintain and verify all insurance certificates, trade partner agreements and W-9 forms.
• Prepare documents for home closings.

Qualifications:

• High school diploma or general education degree (GED); or six months to one-year related experience and/or training; or equivalent combination of education and experience
• Exceptional Customer Service
• Strong interpersonal skills and team player. Ability to work with little to no supervision.
• Ability to be organized, prioritize, multi-task and take initiative.
• Work safely always and promote safety to others around you.
• Strong analytical and organizational skills
• Must possess good time management skills and be a self-starter
• Ability to work closely with senior management team
• Must be able to employ effective skills in time management, quality assurance, problem-solving, and multi-tasking.
• The individual must be adept with sharp communication skills, excellent customer service, and is respected and approachable among trades, clients, and coworkers.

Work Requirements

• Work full-time schedule with flexibility for overtime when necessary
• Ability to work the "On-Call" program when needed (respond to emergency calls or other issues during off-hours)
• Valid driver's license required
• Travel: up to 90%, local travel required within designated region
• Conduct business in a professional and ethical manner to potential buyers, trade partners, external officials, and coworkers to reinforce goodwill and profitability for the company