CONFIDENTIAL SECRETARY - Office of Human Resources
Full Time
Maplewood, NJ 07040
Posted
Job description
-
JobID: 2083
- Excellent secretarial and computer skills.
- Prior executive secretarial and/or school district central office secretarial experience preferred.
- Thorough familiarity with key computer programs, such as Word, Excel and Google Applications.
- Demonstrated ability to accept responsibility, to act independently and to function as an effective team member within a human relations department environment.
- Strong interpersonal and communication skills.
- Required criminal history background check and proof of U.S. citizenship or legal resident/immigrant status.
- Assume direct responsibility for the tasks assigned by the Assistant Superintendent for Administration and the Coordinator of Human Resources.
- Engage in professional development training opportunities relevant to the duties of the Confidential Secretary at the direction of the Assistant Superintendent for Access & Equity and the Director of Human Resources.
- Assume responsibility for other members of the Office of Human Resources in their absence (cross-training as an essential aspect of the Confidential Secretary for the Office of Human Resources).
- Tuition reimbursement – review tuition requests, ensure that paperwork is accurate and in order, prepare purchase orders for reimbursement.
- Health Benefits, COBRA
- Student teacher placement
- Substitute teacher resolutions
- Collect organize and distribute resumes
- Processing of substitute teachers
- Data entry of new employees and updating of all system records
- Prepare and distribute new and updated employee contracts
- Prepare various staffing reports for district, county and state
- Maintenance of employee personnel files including mandated forms (criminal clearance, health examination, Mantoux/TB test, etc.)
- Monitor staff evaluation records
- Advertise and post all vacancies
- Leaves of absence
Position Type:
Secretarial/Clerical/Secretary - 12-Months
Secretarial/Clerical/Secretary - 12-Months
Date Posted:
10/6/2022
10/6/2022
Location:
District Office
District Office
Date Available:
10/21/2022
10/21/2022
Closing Date:
Until Filled
Until Filled
CONFIDENTIAL SECRETARY
1.0-FTE – OFFICE OF HUMAN RESOURCES
AVAILABLE IMMEDIATELY
THE POSITION
The candidate must possess excellent office skills including knowledge and experience with Microsoft Word & Excel, Google Applications, System 3000 and other key computer programs. Additionally, the candidate should have previous experience working in a school district central office environment; have a strong work ethic while handling assignments on a team or independently; be able to manage multiple tasks; be thorough, detailed oriented and organized; and possess exemplary interpersonal, written and communication skills.
QUALIFICATIONS REQUIRED
REPORTS TO
Assistant Superintendent for Access & Equity and Director of Human Resources
JOB GOAL(S)
To provide professional assistance as a team member in the smooth and efficient operation of the Office of Human Resources and the processing of confidential personnel matters with the utmost discretion.
TERMS OF EMPLOYMENT
12 Months, 1.0 FTE, Full Benefits
Salary to be determined by the BoardPRIMARY RESPONSIBILITIES
SPECIFIC DIRECT & INDIRECT RESPONSIBILITIES
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