The Downtown Miami Office of Stearns Weaver Miller Weissler Alhadeff & Sitterson, P.A., is seeking an experienced full time Commercial Litigation Legal Assistant with a minimum of 5 years of experience to support multiple litigators in a legal assistant and administrative capacity. Performs various administrative and clerical tasks, including but not limited to responsibilities outlined below. Learn more about us at stearnsweaver.com.

Responsibilities

• Create, format, edit and proofread, Word documents, Excel spreadsheets, and PowerPoint presentations
• Formatting briefs, pleadings, correspondences and other legal documents
• Prepare shells for attorneys in the preparation for all motions, discovery and trial documents
• Prepare notebooks, exhibits, and other documentation as assigned
• Filing of legal documents with state and federal courts (e-filing knowledge is a must)
• Proofreading and cite checking legal briefs, while creating Table of Contents and Table of Authorities
• Prepare for trial by assisting paralegals and attorneys
• Performs a variety of administrative functions such as, conflict checks, opening new matters, closing matters, preparing engagement letters, creating and filing expense reports, entering attorney time, preparing travel arrangements, and assist with business development and firm projects
• Organize, updates and maintain paper and electronic client files
• Prepare and maintain pleading indexes within the document management system
• Maintains attorney(s) calendars and emails through Outlook (i.e., scheduling appointments, calendaring); maintain calendar for trial and discovery deadlines
• Manages and organizes client contact lists in outlook, and the Marketing database; assist in supporting business development needs
• Coordinate and schedules meetings, conference calls, and Zoom calls

Qualifications

• Minimum of 5 years’ experience
• Experience with federal and state court procedures and e-filing requirements
• Must have excellent proofreading, document formatting, and redlining skills
• Must have excellent verbal and written communication skills
• Must have working knowledge of Microsoft Office Suite
• Must be punctual, meticulous, proactive, reliable and self-motivated
• Must have the ability to manage time, plan and prioritize various assignments/projects simultaneously
• Must be a team player, willing to support other firm members
• Ability to work in both an independent and team environment
• Experience with Worksite/Filesite document management system
• Flexibility to work overtime during the week and weekend as needed

Stearns Weaver Miller is an equal opportunity employer and does not discriminate on the basis of an applicant’s or employee’s race, color, religion, national origin, sex, gender identity/expression, sexual orientation, age, disability, veteran status, marital status, citizenship, ancestry, pregnancy, familial status, actual or perceived status as a victim of domestic violence, dating violence or stalking, or any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws.

To apply please submit your resume to legalrecruiting@stearnsweaver.com.