Job description

Position Description

The City Clerk serves as the liaison between the City Commission and the public, ensuring that the city's legislative history is properly documented and archived for future generations.

Duties and Responsibilities

• Manage different programs and projects relating to the inventory, retention and elimination of city records
• Assists City Manager in preparation for city meetings, i.e., agenda, assembly of meeting materials, copying, distribution
• Prepares meeting minutes
• Utilization of Excel, Word and various applications to maintain records, spreadsheets etc.
• Responsible for training and/or supervising junior-level staff in records management and/or document management systems.
• Data Entry of ordinance summaries, status reports, responses to subpoenas and records requests, and presentations for staff and City Commission meetings.
• Responsible for ordering office supplies
• Responsible for greeting guests entering the city building, opening and distributing mail, filing, phone system maintenance, supplies requisition, and maintenance of various lists and databases
• Conduct research and maintain telephone and in-person inquiries from the public.
• Manages Mayor and Commission calendar and appointments.
• Liaison with other governmental Administrative Assistants and or Clerks
• Other duties as assigned
• Host hybrid Zoom Meetings
• Notary Public (Recommended)

Administrative Assistant Duties and Responsibilities:

• Manages assigned front desk operations to achieve General Government goals
• Provides professional and respectful customer service to residents, visitors, and callers. Must always maintain a professional and courteous appearance
• Assists in the development of short- and long-range plans. Coordinates activities with other departments and agencies as needed
• Communicates official plans, policies and procedures to staff and the general public
• Provides administrative assistance to supervisor in meeting management; assembles background materials, prepares agendas, and records action items for various meetings
• Prepares presentations, resolutions, ordinances, administrative policies, etc., as assigned.
• Investigations and follow-ups on citizen requests for service, complaints, and requests for information
• Assists in the development of notices, flyers, brochures, newsletters, media releases, news articles, and other informational materials about programs and services
• Prepare and/or assist in inventory upkeep
• Assist with management of City grants
• Collects tax payments, prepares and issues tax notices for City businesses, revenue via mail and in person and issues receipts, Prepare request for the implantation of tax liens
• Other general office duties are required.

Job Type: Full-time

Pay: $63,500.00 - $70,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Retirement plan

Schedule:

• 8 hour shift

Experience:

• Data entry: 4 years (Preferred)
• Microsoft Excel: 8 years (Preferred)
• Microsoft Powerpoint: 8 years (Preferred)
• Grant Management: 2 years (Preferred)
• Meeting facilitation: 2 years (Preferred)
• General Government: 1 year (Preferred)

License/Certification:

• Certified Notary Public (Preferred)

Work Location: One location

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