Attendance and Enrollment Secretary at Willard East Elementary
Full Time
Willard, MO 65781
Posted
Job description
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JobID: 2058
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Education level: High School Diploma or equivalent (GED), Associates degree preferred
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Certification: None
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Experience Desired: Minimum of 3 years experience in secretary and/or customer service role
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Assist other staff with new student registration as needed
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Assist District Office and Core Data Personnel with data entry appropriate for building
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Make contact with parents regarding student absences
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Manage and monitor student attendance program including tardies, early dismissals and student discipline
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Maintain accuracy of student information throughout the year, including informing District office of family demographic changes
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Manage and monitor visitors in building
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Answer multiple phone lines and serve as message center for all staff, parents, patrons and vendors. Direct information appropriately
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Assist building principal with organizing and coordinating building events, special projects and fundraisers
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Maintain building keys and check out procedures
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Assist with preparing and directing phone tree procedures
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Track students tardies and electronic violations for the building
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Assist building nurse in managing student visits if needed
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Assist in compiling annual building inventory
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Track and assist staff with end of year check out procedures
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Manage employee leave via HR Portal and provide substitute and leave information to Human Resources and Payroll as needed
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Assist building principal with obtaining substitutes for building
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Process first class and inter-school mail and distribute to staff accordingly
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Assist building administrator with disseminating information via physical or electronic mail
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Prepare and make verbal announcements as needed
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Assist with other duties as assigned
Position Type:
Secretarial/Clerical/Secretary - 10 months
Secretarial/Clerical/Secretary - 10 months
Date Posted:
10/20/2022
10/20/2022
Location:
Willard East
Willard East
Qualifications:
Other Requirement: Must be able to type at an acceptable rate with good grammatical structure, promote a welcoming environment to the office by modeling a positive demeanor to students, staff and visiting public, be proficient in the use of phone, internet, email, Microsoft Office and Google applications, must maintain confidentiality in all matters, be self-directed and detail-oriented, have the ability to produce documents accurately and efficiently, be quick to learn new software programs, formulate positive relationships with students, staff, parents and community patrons, demonstrate trustworthiness, honesty and loyalty, also demonstrate a strong work ethic with superior work attendance history and possess strong interpersonal skills and flexibility to build relationships in two locations.
General Summary: Building secretaries act as gatekeepers for the building. They screen, manage and troubleshoot the foot traffic in their building to ensure the safety of their students and staff. They provide assistance to the building administrator as well as building employees. Deadlines dictate priorities which contribute to a fast paced environment at times. In this position distractions are inevitable. It is important to be flexible, detail oriented and maintain strong organizational skills. It is equally important to be goal driven and maintain a high level of professionalism while adhering to Board policy.
General Summary: Building secretaries act as gatekeepers for the building. They screen, manage and troubleshoot the foot traffic in their building to ensure the safety of their students and staff. They provide assistance to the building administrator as well as building employees. Deadlines dictate priorities which contribute to a fast paced environment at times. In this position distractions are inevitable. It is important to be flexible, detail oriented and maintain strong organizational skills. It is equally important to be goal driven and maintain a high level of professionalism while adhering to Board policy.
Performance Responsibilities:
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