Job description

MAINSTAGE THEATRICAL SUPPLY, INC.

Houston, TX

Job Description

Position Title: Assistant Project Manager

Reports to: Project Managers, Office/Executive Management team

Home Office: Houston, TX

Oversees: None

Brief Summary:

Works in the MainStage Houston Office providing excellent customer service through the completion MainStage submittals and assisting project managers in varying tasks. The candidate will be required to review project drawings, vendor and manufacturer brochures, generating project submittals and bid documents. This candidate will also be responsible for procuring materials to include creating and submitting purchase orders, sales orders, and other system paperwork to on projects.

Duties:

Create and distribute Introduction letters to customers to retrieve contact information and construction documents

Create Hold for Release Purchase Orders

Review electronic specifications and plans to prepare bills of materials for projects

Maintain Bill of Materials with up-to-date information and tracking

Review quotation spreadsheets of the prepared Bills of Materials

Create lighting plots for submittals and cable takeoffs

Combine project documents to create complete sets of submittals and closeout documents for review

Inventory Ordering for local warehouse

Distribute and track color selection letters and booklets

Complete and confirm project returns

Generate Requests for Information and Change Order Requests and provide status updates

Create and distribute various project reports

Save all project documents on server

Track Union Hand Time Sheets

Work with Projects Team to develop and distribute Site Safety Plans as needed

Interface with project management to coordinate outside labor and rental equipment

Effectively communicate material changes/needs with vendors

Provide feedback of MainStage drawings and update internal documents to include changes

Other duties as required.

Skills Required:

High level of organization and effective time management

Advanced computer skills including Microsoft Office Applications, Bluebeam Revu, and Dropbox.

Strong ability to work with or without supervision and make sound decisions based on guidelines established by management

Ability to adapt in an environment where change is constant

High degree of professionalism when dealing with contractors, subcontractors, and co-workers

Ability to effectively communicate with other MTS employees

Basic Math skills

Knowledge of theatrical equipment, practices, and procedures are desired.

Compensation: TBD depending on experience

Benefits: Full Coverage Health Insurance, 401K, Accrual of Sick and Paid Time Off

Candidates are required to pass a drug test and background check to be eligible for employment.

MainStage is an Equal Opportunity Employer and maintains a Drug Free Workplace.

Job Type: Full-time

Pay: $19.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Business: 2 years (Preferred)

Work Location: One location

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