Job description

Accounts Payable/Receivable Specialist

DEPARTMENT:
Accounting

REPORTS TO:
Controller

DELEGATES:
N/A

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MAIN PURPOSE OF JOB*

• To maintain the daily general accounting of the accounts payable and receivable, to ensure that all internal controls are properly followed.
• To provide value driven service and assistance to both internal and external customers.

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KEY AREAS OF ACTIVITY AND RESPONSIBILITY*

• Provides customer assistance regarding credit inquiries, billing discrepancies, collections, and refund claims, to ensure that company procedures are adequately followed.
• Prepares and reviews daily monitoring reports and aging reports for delinquency and problem accounts, and initiates corrective actions.
• Reviews delinquent customer accounts, identifies causes, and interfaces cross functionally regarding further collection activity requirements.
• Provides invoice copies, statements and other information as requested, and maintains accurate and completed documentation and files regarding all efforts.
• Prepares credit applications and gathers essential financial information necessary for basing credit line decisions.
• Communicates effectively with customers (internal and external) and vendors using good customer service skills and techniques.
• Processes vendor invoices and payments in DocuWare and Sage, reconciles statements, posts cash receipts to customer accounts, and researches past due or missing invoices.
• Issues customer and intercompany invoices, verifies documents for accuracy, and codes invoices to specific chart of accounts.
• Assists with month end close process.
• Performs other duties or responsibilities, as assigned.

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CONTACTS*

• Internal
• Pandrol site personnel
• Pandrol business unit personnel

• External
• Customers
• Vendors

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SKILLS NEEDED*

• Associate’s degree or equivalent from a two (2) year college or technical school, or two (2) years of related experience. May consider other education and/or experience as a substitute.
• Working knowledge of general accounting and accruals. Prior experience in a manufacturing environment preferred.
• Intermediate working knowledge of Microsoft Excel.
• Excellent attention to detail and ability to work efficiently with employees at all levels of the organization.
• Strong communication and customer service skills, with an emphasis on problem resolution.
• Solid organizational, time management, and multi-tasking skills.

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MEASUREMENT*

Primary measures of successful performance will be:

• All invoices are processed in an accurate and timely manner.
• Successfully fulfill all customer inquiries.

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CONTRACTUAL/ FINANCIAL AUTHORITY*

• None

Job Type: Full-time

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