Administrator/Receptionist

Aurora, CO

McCandless Idealease is a premier Commercial Truck Rental and Leasing company serving the greater Metro Denver Area. Our team enjoys a fantastic culture; opportunities for advancement are company-wide and focused to help you grow both personally and professionally. We are interested in helping you establish and build a long-term career with us.

What We Offer

Health Insurance - 80% of employee premiums are company paid!

Free Dental & Vision Insurance for employees!

Life Insurance Policy!

401(k) plan with company match!

PTO and Vacation Days!

Training

This is a position that requires a reliable, confident, energetic, organized, independent thinking individual with good communication skills and a working knowledge of Microsoft Office applications (specifically Excel) to assist with day-to-day office operations. The ability to continually learn and grasp new concepts. We are looking to fill it with new energetic team member.

Primary Responsibilities

• Greet visitors and answer incoming calls in a professional and friendly manner, determines their need and direct them to the appropriate department or individual or takes a thorough message.
• Manage tolls and violation process, including research, coding, invoice delivery to customer.
• Monthly mileage collection.
• Provide administrative support for our Lease and Rental operations by performing or assisting with a variety of task including. Invoicing, mailing, account reconciliations, customer calls, account payables and receivables, filing, data entry, mileage entry, fuel billing
• Responsible for day-to-day management and overall efficiency of the Idealease administrative operations.
• Continually review and monitor legalization issues regarding Lease and Rental units, advising staff as necessary with expirations or other potential issues.
• Develop and maintain secure filing systems.
• Learn how to use our Idealease Management System (IBS) effectively and efficiently Interact with Idealease Account, Service, and Rental Managers for new units being in-serviced and units being removed from service.
• Track and process equipment going in and out of service and reconcile unit count.
• Assist with collection calls as required to ensure customers are aware of past due invoices.
• Assist with the review, accurate tracking and archiving of Certificates of Insurance for entire fleet.
• Assist with licensing the Idealease fleet.
• Develop and maintain a secure filing system for all contracts and units.
• Continually review and monitor licensing and registration and upkeep files accordingly.
• Assist with billing

Qualifications

• High school diploma or general education degree (GED), Associates of bachelor’s degree preferred not required.
• Relevant experience in commercial Lease/Rental or transportation industry preferred not
• Comfortable in a fast-paced environment.
• Understanding of basic accounting and finance principles.
• Working knowledge of MS Office Suite; particularly Excel, Outlook.
• Well, organized with attention to detail.
• Must be able to manage multiple priorities and deadlines.
• Ability to work well in a team and have flexibility with daily tasks.
• Experience with learning in a variety of web-based applications and management systems preferred.
• Excellent written and communication skills.
• Strong organizational, problem solving, and time management skills are a required.

• We are looking for the right person, we can teach the rest.

EDUCATION and/or EXPERIENCE

• High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS

• Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

MATHEMATICAL SKILLS

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

REASONING ABILITY

• Ability to apply common sense understanding to carry out simple one- or two-step instructions. Ability to deal with standardized situations with only occasional or no variables.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sitting, standing, bending and be able occasionally lift up to 20 lbs.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.